Executive Assistant to the President — Strategic Partner

Dunn-Construction-Company; Birmingham (AL); On-site; USD 50,000 - 75,000; Full time

Job summary

Dunn Construction Company is seeking an experienced Executive Assistant to support the President and keep the leadership office running smoothly. You will manage a demanding calendar, coordinate communications, and handle travel arrangements with discretion and professionalism.

You will act as the primary liaison, draft and proofread materials, and protect confidential information while coordinating with staff, clients, and vendors in a fast-paced environment.

Qualifications

• 5+ years of experience as an executive assistant, administrative assistant, or in a comparable support role.
• Proven experience directly supporting high-level executives or senior leadership.
• Exceptional organizational and time-management skills, with the ability to juggle competing priorities.
• Strong written and verbal communication skills and a professional, polished demeanor.
• High level of discretion and sound judgment in handling confidential matters.
• Proficiency with Microsoft Office and familiarity with calendar, expense, and travel management platforms.
• Ability to work independently, anticipate needs, and take initiative with minimal direction.
• A clean MVR.

Responsibilities

• Own and manage the President's calendar, resolving conflicts across meetings, client engagements, and events, and preparing daily agendas and briefing materials.
• Coordinate meetings with staff, clients, vendors, and executives, accounting for travel and preparation time.
• Serve as the primary point of contact; screen and prioritize calls, emails, and requests, responding on the President's behalf where appropriate.
• Draft, proofread, and format correspondence, memos, proposals, and presentations.
• Arrange business and personal travel, build detailed itineraries, and process expense reports.
• Prepare meeting agendas, take minutes, track action items, and follow up to ensure commitments are met.
• Integrate the President's personal appointments and reservations with their professional calendar so both stay aligned.
• Manage sensitive business and personal information with absolute discretion.
• Keep the office running smoothly and handle ad hoc tasks as needed.

Skills

Executive support

Calendar management

Discretion

Organizational skills

Written and verbal communication

Tools

Microsoft Office

Calendar management software

Expense management platforms

Job description

Dunn Construction Company is seeking an experienced Executive Assistant to support the President and keep the leadership office running smoothly. You will manage a demanding calendar, coordinate communications, and handle travel arrangements with discretion and professionalism.

You will act as the primary liaison, draft and proofread materials, and protect confidential information while coordinating with staff, clients, and vendors in a fast-paced environment.