Executive Assistant to President of Public Relations Firm

C-SUITE ASSISTANTS; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

401K

Medical, dental, vision benefits

Paid vacation (12 days plus 5 sick days)

Job summary

A prominent public relations firm in New York is seeking an experienced Executive Assistant to support the President. This role requires managing complex schedules, coordinating travel, and serving as the primary contact for internal and external communications. The ideal candidate has at least 5 years of relevant experience, strong Microsoft Office skills, and a proactive mindset. The position offers a full-time schedule, competitive salary, and comprehensive benefits including 401K and paid vacation.

Qualifications

• Minimum of 5 years of experience in a related support position.
• Excellent communication skills to liaise with clients and executives.
• Experience managing travel and complex calendars.

Responsibilities

• Provide daily support to the President in business activities.
• Manage a complex calendar and ensure seamless meeting logistics.
• Handle expense reports and administrative tasks.

Skills

Excellent Microsoft Office skills

Proactive go-getter

Dynamic and comfortable in a fast-paced environment

Experience in media, fashion, and design industries

Education

BA/BS from a college or university

Job description

Executive Assistant to President of Public Relations Firm

New York, NY – 1–2 weeks ago (salary range: $95,000.00–$115,000.00)

A well‑known PR firm with 100 employees in the Flatiron District is looking for an Executive Assistant to the President. The office has an open plan layout, lounge area, and kitchen, and the environment is heavily team oriented. This is an office role.

About the Job

• Provide daily support to the President in planning, directing, managing, and coordinating business activities
• Manage a complex calendar, schedule and confirm meetings, and ensure all logistics are seamless
• Serve as trusted primary contact between President and internal staff
• Coordinate travel arrangements, including flights, hotels, and itineraries
• Liaise professionally with clients, senior executives, and cross‑functional partners across the organization
• Screen and prioritise incoming calls, emails, and requests
• Set up domestic and international conference calls and meetings, both in‑person and virtual
• Handle expense reports, invoice tracking, and related administrative tasks
• Assist with research projects, presentations, and proposals for existing and prospective clients
• Update and maintain documents and grids such as org‑charts, lists; draft correspondences
• Support general office operations, including ordering supplies and coordinating logistics
• Provide hands‑on meeting support (ordering food and beverages, setting up conference rooms, preparing materials)
• Occasional personal assistant tasks, such as arranging coffee, meals, and personal errands
• Maintain discretion when handling highly sensitive and confidential information
• Assist at events after hours or on weekends, as needed
• Assist with social posts, content ideas and captions for Instagram and LinkedIn

About You

• Minimum of 5 years of experience in a related support position
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
• Dynamic and proactive, comfortable in a fast‑paced environment
• Experience in or knowledge of the media, fashion, and design industries is a plus
• Proactive go‑getter; no task is too big or too small

Salary, 401K, Benefits (medical, dental, vision), Paid Vacation (12 days the first year plus 5 sick days; office closed Christmas to New Year’s). Hours: 9‑5.

Seniority Level

• Associate

Employment Type

• Full‑time

Job Function

• Administrative
• Industries: Public Relations and Communications Services