Administrative/Personal Assistant to Senior Executive

Hawthorne Lane; Bethesda (MD); On-site; USD 48,000 - 62,000; Full time

Job summary

Hawthorne Lane in Bethesda, MD seeks an Administrative/Personal Assistant to support a senior leader and family. You will coordinate calendars, prepare meetings, arrange complex travel, and handle day-to-day admin needs with a focus on discretion and ownership.

The role blends traditional admin duties with personal logistics in a fast-paced onsite setting. 1+ year of relevant experience and a service mindset are essential.

Qualifications

• At least 1 year of experience in administrative, personal, or client support.
• Ability to handle sensitive information with discretion.
• Strong organizational skills and attention to detail.
• Comfort with managing multiple priorities and shifting needs.

Responsibilities

• Provide integrated administrative and personal support to a senior executive and family.
• Assist with calendar coordination, meeting preparation, and various admin tasks.
• Arrange detailed domestic and international travel with itineraries.
• Manage day-to-day personal logistics and timely follow-through.
• Oversee travel details, documentation, and arrangements across trips.
• Collaborate with the executive support team to align priorities.
• Maintain confidentiality and exercise sound judgment.

Skills

Administrative support

Personal assistance

Travel coordination

Calendar management

Discretion

High-touch service

Job description

This finance firm in Bethesda is seeking an Administrative/Personal Assistant to join a collaborative executive support team. This position will provide a blend of professional and personal support to a senior leader, with responsibilities spanning calendar coordination, travel, meeting preparation, errands, and day‑to‑day administrative needs. The ideal candidate is someone who takes ownership of their work, anticipates needs, and is comfortable managing a variety of priorities with discretion and sound judgment.

Key Responsibilities:

• Provide integrated administrative and personal support to a senior executive and family in partnership with a broader executive support team.
• Assist with calendar coordination, meeting preparation, and a variety of administrative tasks.
• Arrange detailed domestic and international travel, including complex itineraries, accommodations, transportation, dining, and necessary travel documentation.
• Take ownership of day‑to‑day personal logistics, including appointments, errands, technology needs, personal information tracking, and other requests that require timely follow‑through.
• Manage the behind‑the‑scenes details of personal and family travel, anticipating needs and staying engaged throughout the planning and travel process.
• Work closely with other members of the executive support team to ensure priorities are communicated and handled seamlessly.
• Manage sensitive information with a high degree of confidentiality and discretion.
• Step in to support evolving needs and priorities across the executive office as needed.

Why You’ll Love Working Here:

• Join an established administrative team that works closely together to support a senior executive.
• Enjoy a role that combines traditional administrative responsibilities with personal support and travel coordination.
• Work in a fast‑paced onsite environment where priorities can shift and no two days look exactly alike.

What We’re Looking For:

• Service/hospitality‑minded. You have at least one year of experience in administrative, personal, or client support and bring a natural appreciation for thoughtful, high‑touch service.
• Observant. You pick up on preferences, patterns, and small details that help you provide more thoughtful support.
• Discerning. You know what requires immediate attention, what can wait, and when something should be elevated to the broader team.
• Considerate. You approach personal requests with good judgment, respect, and an understanding of boundaries.
• Responsive. You follow through quickly, communicate clearly, and remain available when priorities extend beyond the traditional workday.
• On the go. You have access to a car and can accommodate time‑sensitive personal requests as needed.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.