Administrative Assistant

Generator Supercenter of Birmingham; Homewood (AL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Positive work environment

Voluntary Life Insurance

Short and Long Term Disability

Medical Insurance

Dental Insurance

Vision Insurance

401(k) + 401(k) matching after 60 days

Paid time off

Training & development

Wellness resources

Job summary

Generator Supercenter is seeking a Full-time, highly organized administrative assistant to oversee daily operations, scheduling, and service coordination for residential generator services. The role involves coordinating electricians for service calls and repairs, managing customer relations, and ensuring timely project completion.

The ideal candidate will have experience in production management, scheduling, or service coordination, with strong communication and organizational skills to support

Qualifications

• Strong organizational and problem-solving skills are essential.
• Excellent communication and customer service abilities are required.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Scheduling & Coordination: Schedule service visits using route optimization tools to maximize efficiency.
• Assign and dispatch electricians for residential service calls and generator repairs.
• Manage and schedule installations from start to end.
• Customer Service & Billing: Answer inbound calls and assist customers with inquiries.
• Set up and manage automatic billing cycles for service contract customers.
• Handle customer escalations and provide effective resolutions.
• Collect deposits and collect different payment plans.
• Operations & Reporting: Organize and track service parts and materials to ensure availability.
• Report weekly and monthly KPIs to corporate locations.
• Participate in team meetings, offering insights and reports directly to corporate leadership.
• Team Management & Hiring: Interview potential employees for store locations.
• Set opening and closing schedules for the store.
• Manage payroll hours for all employees.
• Project Oversight & Financials: Track projects from sales through completion, ensuring all deadlines are met.
• Collect payments due upon project completion.

Skills

Strong organizational skills

Excellent communication

Customer service abilities

Ability to manage multiple tasks

Problem-solving skills

Tools

Scheduling software

Route optimization tools

Job description

Benefits

• A positive and collaborative work environment
• Voluntary Life Insurance
• Short and Long Term Disability
• Medical, Dental and Vision
• 401(k) + 401 (k) matching after 60 days
• Paid time off
• Training & development
• Wellness resources

About Generator Supercenter

Generator Supercenter is the company for all your generator needs. We provide high-quality models, have factory certified technicians for repairs and maintenance, and offer turnkey installations. We are the number #1 Generac dealer in North America. Our employees have extensive training to provide a professional experience every step of the way. Our mission is …. To joyfully provide comfort and peace-of-mind for our customers. To be an outstanding partner to our suppliers. To change the lives of our team members by giving direction, respect, and the opportunity for financial growth. To think and act in alignment with our Creator.

Job Description

Generator Supercenter is seeking a Full-time highly organized and detail-oriented administrative assistant to oversee daily operations and ensure efficient scheduling, service coordination, and project management. The ideal candidate will be responsible for managing service schedules, coordinating electricians for residential service calls and generator repairs, handling customer relations, and ensuring timely project completion.

Key Responsibilities

Scheduling & Coordination:

Schedule service visits using route optimization tools to maximize efficiency.

Assign and dispatch electricians for residential service calls and generator repairs.

Manage and schedule installations from start to end.

Customer Service & Billing:

Answer inbound calls and assist customers with inquiries.

Set up and manage automatic billing cycles for service contract customers.

Handle customer escalations and provide effective resolutions.

Collect deposits and collect different payment plans.

Operations & Reporting:

Organize and track service parts and materials to ensure availability.

Report weekly and monthly Key Performance Indicators (KPIs) to corporate locations.

Participate in team meetings, offering insights and reports directly to corporate leadership.

Team Management & Hiring:

Interview potential employees for store locations.

Set opening and closing schedules for the store.

Manage payroll hours for all employees.

Project Oversight & Financials:

Track projects from sales through completion, ensuring all deadlines are met.

Collect payments due upon project completion.

Qualifications

Previous experience in production management, scheduling, or service coordination preferred.

Strong organizational and problem-solving skills.

Excellent communication and customer service abilities.

Experience handling customer escalations professionally.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Proficiency in scheduling software and route optimization tools is a plus.

Knowledge of generator installation and service processes is preferred.

Why Join Us?

Competitive salary and benefits package.

Opportunity to work with an industry leader in standby generators.

Supportive team environment with opportunities for professional growth.

This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.