Executive/Personal Assistant to Creative Founder

Career Group; New York (NY); On-site; USD 150,000 - 200,000; Full time

Job summary

Career Group in New York is seeking an Executive/Personal Assistant to support a Creative Founder/CEO. This on-site role at Midtown East will manage the CEO's demanding calendar, emails, and travel, while coordinating personal and business tasks for a high-profile designer.

The ideal candidate thrives in a fast-paced, high-touch environment and can juggle confidential materials with professionalism and discretion.

Qualifications

• Experience supporting a senior executive, preferably in a creative or high-net-worth setting.
• Ability to manage complex calendars, communications, and travel arrangements.

Responsibilities

• Serve as gatekeeper and primary point of contact for staff and clients accessing the CEO.
• Read, respond, and delegate emails, calls, and messages on behalf of the CEO.
• Oversee the CEO's daily personal and professional calendar; schedule client and vendor meetings.
• Ensure calendar visibility to family and office team; maintain daily to-do lists.
• Coordinate travel, airfare, accommodation, dining, and activities for business and personal needs.
• Participate in travel as needed; domestic and international trips.

Skills

Calendar management

Executive communication

Travel planning

Office coordination

Tools

CRM software

Job description

Executive/Personal Assistant to Creative Founder/CEO

On-site 5 days, Midtown East

Compensation: $150k-200k

This is a high touch EA/PA role supporting an internationally recognized designer. Ideally seeking candidates with experience supporting a creative, HNW principal with both business and personal support. The office is on the finest stretch of Madison Avenue and the team is phenomenal. This is an exceptional opportunity for a strong executive support professional interested in a creative setting.

Responsibilities

• Singular gatekeeper and gateway for staff and clients direct access to the CEO
• Communicate on behalf of the CEO by reading, responding, and/or delegating all emails, phone calls, and text messages received.
• Oversee the entire daily personal and professional calendar of CEO
• Schedule all client appointments and vendor meetings attended by CEO
• Ensure visibility of calendar to family and office team
• Maintain daily to-do list and issues hourly reminders of list and schedule throughout the day
• Initiate top client outreach, including but not limited to daily reach out to clients on the CEO's behalf with jewelry photos, invitations to dinner/lunch, and visits to the atelier
• Maintain a running list of clients to reach out to and track communication and wish-list
• Work closely with the Production team to communicate on client sales/orders
• Manage CRM initiatives to ensure timely and appropriate gifting for all clients
• Plan all business and personal/family travel
• Book airfare and accommodation
• Manage all dining and activity reservations
• Participate in travel as needed; typically 6-7x/year both domestic and international
• Maintain the CEO’s NYC apartment
• Coordinate functionality of daily well-being