Executive Personal Assistant

Career Group; Port Washington (NY); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Career Group seeks an Executive Personal Assistant to support a Founder in a high-energy, fast-moving environment across business and personal priorities. The role requires strong calendar management, proactive problem solving, and seamless coordination between Long Island and NYC.

You will be based primarily near Port Washington with regular time in NYC, working full-time in a hybrid capacity. Candidates should have a valid driver’s license and proven experience supporting senior executives.

Qualifications

• Prior Executive Assistant/Personal Assistant experience.
• Ability to support a dynamic, high-energy principal.
• Excellent judgment and discretion in handling sensitive information.
• Strong organizational skills and proactive problem solving.

Responsibilities

• Proactively manage a complex calendar with shifting priorities.
• Manage and organize the Founder’s inbox and flag items needing attention.
• Act as gatekeeper and primary contact across internal and external relationships.
• Keep the Founder organized with daily priorities, meetings, events, and commitments.
• Coordinate business and personal travel from start to finish.
• Manage personal and family calendars, appointments, and commitments.
• Liaise with household staff to align schedules and logistics.
• Assist with errands, shopping, gifting and personal tasks as needed.
• Handle ad hoc projects and changes with calm, solution-oriented approach.

Skills

Calendar management

Gatekeeping

Travel coordination

Discretion

Proactivity

Job description

Executive Personal Assistant to Founder | Long Island / NYC

We’re partnering with the Founder & Creative Director of a successful, accessories brand to hire an exceptional Executive Personal Assistant to serve as her right hand across both business and personal priorities.

This is a great opportunity for someone who is highly organized, proactive, confident and comfortable managing a very busy executive with a constantly changing schedule. The Founder is creative, fast-moving and has a lot happening at once, so she needs someone who can bring structure to her day, keep her focused on priorities, and stay two steps ahead.

Location

Long Island / NYC — primarily based near Port Washington with regular time in NYC

Schedule

Full-time / hybrid based on the Founder’s schedule

Requirement

Valid driver’s license and ability to work between Long Island and NYC

What You’ll Do

• Proactively manage a complex calendar, scheduling and constantly shifting priorities
• Manage and organize the Founder’s inbox, flagging what needs her attention and helping ensure important items are addressed
• Act as a gatekeeper and point of contact across internal and external relationships
• Keep the Founder organized and on track with daily priorities, meetings, events and commitments
• Coordinate business and personal travel from start to finish
• Manage personal and family calendars, appointments and commitments
• Liaise with existing household staff to help keep schedules and logistics aligned
• Assist with occasional errands, shopping, gifting and other personal needs
• Jump into ad hoc projects and handle last-minute changes with a calm, solutions-oriented approach

Who We’re Looking For

The ideal candidate has prior Executive Assistant and/or Personal Assistant experience and knows how to support a dynamic, high-energy principal.

You’re someone who naturally anticipates needs rather than waiting to be asked, has excellent judgment and discretion, and is comfortable being both a strategic gatekeeper and hands-on when needed.

You should be organized, resourceful, tech-savvy and adaptable, with strong communication skills and the confidence to help manage priorities and keep a busy executive on track.

Industry experience is not required-we’re much more focused on finding the right personality, judgment and support experience.

This is a unique opportunity to work closely with an entrepreneurial Founder in a highly visible, trusted role with a lot of variety and responsibility.

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