Executive Personal Assistant

The Grapevine Agency; United States; Ibrido; USD 130.000 - 180.000; Tempo pieno

Descrizione del lavoro

The Grapevine Agency is seeking an exceptionally sharp Executive/Personal Assistant to support the Co-Founder & CTO in New York City. Based in the Union Square area, this true EA/PA hybrid role requires strategic thinking, superb organization, and proactive problem solving to keep a busy entrepreneur on track.

You will manage a dynamic calendar, maintain detailed checklists, and handle personal and professional logistics with discretion.

Competenze

• Exceptionally sharp, organized and proactive EA/PA to support a co-founder.
• Must stay on top of a fast-moving principal and create structure with checklists.
• Communicate clearly, efficiently, and without taking things personally.

Mansioni

• Manage a dynamic calendar, schedule appointments and priorities.
• Stay ahead of deadlines, follow-ups and action items.
• Maintain detailed checklists and ensure outstanding items are completed.
• Proactively follow up to obtain information, decisions or approvals.
• Keep the principal organized, focused, and on point.
• Coordinate personal appointments, health, wellness, and lifestyle needs.
• Ensure home is stocked and running smoothly; handle errands and research.
• Assist with occasional needs for Founder and broader team.
• Anticipate needs and take ownership without being asked.

Conoscenze

Calendar management

Detail oriented

Proactive communication

Discretion

Organization

Descrizione del lavoro

EXECUTIVE / PERSONAL ASSISTANT TO CO-FOUNDER NYC

New York City - Union Square area

Schedule: Monday-Friday, general business hours with flexibility as needed; not a 24/7 role

Salary: 130K-180K Doe plus Benefits

We are seeking an exceptionally sharp, organized, and proactive Executive/Personal Assistant to support the Co-Founder & CTO of a successful technology company. Based in the Union Square area, this is a true EA/PA hybrid role that will fluctuate week to week depending on the principal's business and personal priorities.

The ideal candidate is smart, highly detail-oriented, and excellent at staying on top of someone who moves quickly and may not always have the bandwidth to provide extensive direction or follow-up. This person must be comfortable creating structure, maintaining detailed checklists, following up consistently, and making sure nothing falls through the cracks.

The principal is extremely intelligent, kind, and gracious. He is also direct and likes to get to the point. He appreciates someone who can communicate similarly-clearly, efficiently, and without taking things personally.

Responsibilities will include:

• Managing a dynamic calendar, schedule, appointments, and ongoing priorities
• Staying ahead of deadlines, commitments, follow-ups, and action items
• Maintaining detailed checklists and ensuring outstanding items are completed
• Proactively following up with the principal to obtain information, decisions, or approvals when needed
• Helping keep the principal organized, focused, and on point
• Managing personal appointments, health and wellness needs, and lifestyle logistics
• Ensuring the home is stocked, organized, and running smoothly
• Handling errands, reservations, purchases, research, and miscellaneous personal needs
• Assisting with occasional needs for the Founder and broader team as appropriate
• Anticipating needs and taking ownership rather than waiting to be asked

The right person understands that supporting a busy entrepreneur sometimes means having to respectfully chase information, circle back more than once, and figure out how to get things done even when it can be difficult to pull answers from the principal.

We are looking for someone polished, resourceful, discreet, and genuinely proactive-someone who enjoys being the person behind the scenes keeping a busy executive organized and making his life easier.

This is an excellent opportunity for an EA/PA who enjoys a true hybrid role and wants to work with a highly intelligent, successful technology entrepreneur in a fast-moving but respectful environment.