Executive & Personal Assistant to COO | Organized & Discreet

Gage Marine Corporation; Williams Bay (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Gage Marine Corporation in Williams Bay, WI is seeking an Executive/Personal Assistant to support the COO and President. This full-time role balances professional duties with personal support tasks, managing calendars, travel, and discreet handling of sensitive information.

The ideal candidate will coordinate complex schedules, communicate with diverse stakeholders, and assist with occasional bookkeeping, reports, and events while maintaining confidentiality and professionalism.

Qualifications

• Minimum of 3 years in a dual Executive/Personal Assistant role.
• Experience coordinating calendars, travel, and personal errands.
• Strong discretion with confidential information.
• Excellent written and verbal business English.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Coordinate and manage the calendar, including scheduling meetings, travel arrangements, and personal commitments.
• Liaise with internal and external stakeholders, filter messages, and prioritize communications.
• Prepare reports or presentations as needed.
• Oversee personal appointments, family events, and errands with discretion.
• Handle professional correspondence and phone calls maintaining confidentiality.
• Support special projects and perform duties as required.
• Schedule, attend, and take notes/minutes for executive meetings.

Skills

Calendar management

Discretion

Multi-tasking

Communication

Budgeting (basic)

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Gage Marine Corporation in Williams Bay, WI is seeking an Executive/Personal Assistant to support the COO and President. This full-time role balances professional duties with personal support tasks, managing calendars, travel, and discreet handling of sensitive information.

The ideal candidate will coordinate complex schedules, communicate with diverse stakeholders, and assist with occasional bookkeeping, reports, and events while maintaining confidentiality and professionalism.