Executive Assistant

Rancher Hat Bar; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Rancher Hat Bar is seeking an Executive & Personal Assistant to directly support the CEO, with daily support to the COO and Director of Operations. The role requires exceptional organization, discretion, and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, handle communications, and support multiple C-suite leaders as priorities shift, while maintaining strict confidentiality and professional integrity.

Qualifications

• Prior executive/personal assistant experience preferred
• Strong organization and time management
• Excellent written and verbal communication
• Ability to multitask in a fast-paced setting
• Proactive, resourceful and independent
• Problem-solving with a can-do attitude
• Support multiple executives with changing priorities
• Maintain strict confidentiality and discretion

Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule
• Coordinate business and personal travel arrangements
• Track reminders, follow-ups, and important deadlines
• Assist with emails, documents and special projects
• Handle personal tasks and scheduling as needed
• Provide daily support to the COO and day-to-day operations
• Support Director of Operations on an as-needed basis
• Coordinate with executives, vendors, and contacts on behalf of the CEO

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Problem solving

Confidentiality

Job description

Executive & Personal Assistant to the CEO

Rancher Hat Bar is seeking a highly organized, proactive, and trustworthy Executive & Personal Assistant to directly support the CEO, while also providing daily support to the COO and the Director of Operations. This individual will help manage a fast-paced professional and personal schedule, anticipate needs, keep priorities organized, and take ownership of tasks from start to finish. The ideal candidate is resourceful, detail-oriented, discreet, and comfortable working in an environment where priorities can change quickly.

Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and daily schedule
• Coordinate business and personal travel, including flights, hotels, transportation, and itineraries
• Manage reminders, follow-ups, reservations, appointments, and important deadlines
• Assist with emails, communications, documents, and special projects
• Handle personal tasks, errands, purchases, and scheduling as needed
• Provide daily support to the COO, including assisting with emails, follow-ups, personal errands, scheduling, and day-to-day tasks
• Provide occasional administrative and operational support to the Director of Operations as needed
• Coordinate with executives, employees, vendors, and outside contacts on behalf of the CEO and executive team
• Help ensure important emails, requests, and action items are followed through to completionAnticipate needs and proactively solve problems before they reach the CEO or executive team
• Maintain complete discretion with confidential business and personal information
• Help keep the CEO organized, prepared, and focused on the highest-priority responsibilities
• Assist with additional business or personal needs as they arise in a rapidly growing company
• Must be able to manage multiple people at one time, experience assisting multiple C‑Suits is preferred but not required.

Qualifications

• Previous Executive Assistant, Personal Assistant, or similar high-level administrative experience preferred
• Exceptional organization, time management, and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a high-pressure, fast-moving environment
• Highly proactive, resourceful, and comfortable working independently
• Strong problem-solving skills and a “figure it out” mentality
• Ability to successfully support multiple executives while understanding changing priorities
• Flexible and willing to assist outside of traditional administrative responsibilities when needed
• Professional, dependable, and extremely trustworthy
• Must maintain a high level of confidentiality and discretion