Executive Assistant to the COO — Hybrid, Bay Area

Glean; Desert Shores (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Home office stipend

Annual education stipend

Wellness stipend

Healthy daily lunches

Job summary

Glean is seeking an experienced Executive Assistant to support the Chief Operating Officer in a high-growth, hybrid Bay Area environment. You will manage calendars, travel, reimbursements, and meeting materials, while coordinating priorities across teams and maintaining strict confidentiality.

The role requires strong judgment, exceptional organization, and a proactive, partner-like approach to enable the COO to operate at scale.

Qualifications

• 5+ years of experience as an Executive Assistant or similar role
• Experience supporting senior executives in fast-paced environments
• Strong judgment, discretion, and trust-based partnership

Responsibilities

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses and reimbursements, and meeting prep.
• Coordinate priorities, meetings, and operating rhythms across the COO org.
• Manage communication flow on behalf of the COO, surfacing issues and ensuring follow-through.
• Prepare decks, briefing notes, agendas, and supporting documents for internal/external meetings.
• Handle onsite logistics for executive meetings and high-priority interactions.
• Build lightweight systems and workflows to scale the COO org.
• Collaborate with other EAs and stakeholders for cross-functional alignment

Skills

Calendar management

Travel coordination

Executive partnership

Discretion & confidentiality

Cross-functional coordination

Communication (oral & written)

Organizational skills

Tech savvy (Google Workspace, Slack, Z

Tools

Google Workspace

Slack

Zoom

Job description

Glean is seeking an experienced Executive Assistant to support the Chief Operating Officer in a high-growth, hybrid Bay Area environment. You will manage calendars, travel, reimbursements, and meeting materials, while coordinating priorities across teams and maintaining strict confidentiality.

The role requires strong judgment, exceptional organization, and a proactive, partner-like approach to enable the COO to operate at scale.