Executive Assistant to COO & Manufacturing VP — Onsite

Haribo; Pleasant Prairie (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

HARIBO of America, Inc. is seeking an Executive Assistant to support the COO & VP of Manufacturing on-site at the Pleasant Prairie, Wisconsin plant. The role focuses on calendar management, travel coordination, and high-level administrative tasks to keep the manufacturing leadership team running smoothly.

The ideal candidate has 5+ years supporting senior leaders in manufacturing settings, strong MS Office skills, and a proactive, confidential approach to handling executives' needs.

Qualifications

• 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment, ideally manufacturing.
• Proven ability to manage calendars and schedules, and book domestic and international travel for senior leaders.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and handling confidential information.

Responsibilities

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deadlines.
• Manage schedules and calendars with full access to calendars; plan ahead for Executive needs.
• Ensure Executive is prepared with materials for meetings and daily schedule.
• Plan and book international and domestic travel including air, lodging, and ground transportation.
• Assist in organizing events and off-site meetings with venue, catering, A/V, and related needs.
• Maintain travel and expense reports and corporate credit card profiles.
• Work effectively in a fast-paced environment with all levels of the organization.
• Provide executive support on-site at HARIBO factory in Pleasant Prairie, WI.

Skills

Calendar management

Travel booking

Executive support

MS Office

Confidentiality

Communication

Organizational skills

Relationship building

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Concur

Job description

HARIBO of America, Inc. is seeking an Executive Assistant to support the COO & VP of Manufacturing on-site at the Pleasant Prairie, Wisconsin plant. The role focuses on calendar management, travel coordination, and high-level administrative tasks to keep the manufacturing leadership team running smoothly.

The ideal candidate has 5+ years supporting senior leaders in manufacturing settings, strong MS Office skills, and a proactive, confidential approach to handling executives' needs.