Executive & Personal Assistant to CEO — Discreet & Proactive

Rancher Hat Bar; Scottsdale (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Rancher Hat Bar is seeking an Executive & Personal Assistant to directly support the CEO, with daily support to the COO and Director of Operations. The role requires exceptional organization, discretion, and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, handle communications, and support multiple C-suite leaders as priorities shift, while maintaining strict confidentiality and professional integrity.

Qualifications

• Prior executive/personal assistant experience preferred
• Strong organization and time management
• Excellent written and verbal communication
• Ability to multitask in a fast-paced setting
• Proactive, resourceful and independent
• Problem-solving with a can-do attitude
• Support multiple executives with changing priorities
• Maintain strict confidentiality and discretion

Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule
• Coordinate business and personal travel arrangements
• Track reminders, follow-ups, and important deadlines
• Assist with emails, documents and special projects
• Handle personal tasks and scheduling as needed
• Provide daily support to the COO and day-to-day operations
• Support Director of Operations on an as-needed basis
• Coordinate with executives, vendors, and contacts on behalf of the CEO

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Multitasking

Problem solving

Confidentiality

Job description

Rancher Hat Bar is seeking an Executive & Personal Assistant to directly support the CEO, with daily support to the COO and Director of Operations. The role requires exceptional organization, discretion, and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, handle communications, and support multiple C-suite leaders as priorities shift, while maintaining strict confidentiality and professional integrity.