Executive Assistant to COO & Manufacturing VP (On-Site)

HARIBO of America, Inc.; Pleasant Prairie (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

HARIBO of America, Inc. seeks an Executive Assistant to support the COO and VP of Manufacturing at the Pleasant Prairie, WI plant.

This permanent, full-time, on-site role requires a proactive, highly organized professional to help keep priorities aligned and schedules running smoothly. Responsibilities include calendar management, travel bookings (domestic and international), meeting preparation, travel/expense reporting, event coordination, and coordination with factory leadership.

Qualifications

• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above) in a Manufacturing environment.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel and Outlook).

Responsibilities

• Provide full administrative support by managing and tracking deliverables and ensuring deadlines.
• Manage calendars and schedules with full access to calendars; plan ahead for Executives.
• Prepare materials for meetings and ensure Executives have necessary information.
• Plan and book international and domestic travel including air, lodging and ground transportation.
• Assist in organizing company events and off-site corporate meetings with logistics and AV requirements.
• Maintain travel and expense reports and corporate credit card profiles.
• Adapt to fast-paced environment and collaborate with all levels of the organization.
• Provide on-site Executive Administrative support to the COO & VP of Manufacturing at the HARIBO factory in Pleasant Prairie, Wisconsin.

Skills

Strong organizational skills

Time management

Proactive mindset

Communication skills

Relationship building

Discretion / confidentiality

Education

High School Diploma

Associate’s Degree

Bachelor’s Degree

Tools

MS Office (Word, PowerPoint, Excel, Outlook)

Concur travel & expense

Job description

HARIBO of America, Inc. seeks an Executive Assistant to support the COO and VP of Manufacturing at the Pleasant Prairie, WI plant.

This permanent, full-time, on-site role requires a proactive, highly organized professional to help keep priorities aligned and schedules running smoothly. Responsibilities include calendar management, travel bookings (domestic and international), meeting preparation, travel/expense reporting, event coordination, and coordination with factory leadership.