Executive Assistant to the COO

Services By J National LLC; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Training & development

Vision insurance

Job summary

Services By J National LLC in Dallas is seeking an Executive & Personal Assistant for the COO. This full-time position requires managing personal and professional support tasks, demonstrating strong organizational skills and attention to detail. The ideal candidate will have experience in administrative roles, be tech-savvy, and able to navigate a fast-paced environment. Responsibilities include scheduling, travel planning, and assisting with internal coordination. A competitive salary and benefits package is offered for this in-person role.

Qualifications

• Experience as an Administrative, Executive Assistant, Office Management, or Coordination.
• Experience in construction, property management, or service industry is a plus.

Responsibilities

• Manage calendar, appointments, and scheduling.
• Coordinate meetings and logistics.
• Assist with travel planning and reservations.
• Support special projects and company initiatives.
• Assist with scheduling personal appointments and errands.

Skills

Highly organized and detail-oriented

Strong communication skills

Tech-savvy and comfortable learning new systems

Positive attitude and professional demeanor

Able to multitask and pivot quickly

Discreet and trustworthy

Tools

Microsoft Outlook

Microsoft Teams

Excel

Scheduling tools

AI tools (Chatgpt, Claude)

Job description

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Training & development
• Vision insurance

Executive & Personal Assistant to COO – J National

Location: Dallas, TX | Full-Time | In-Person Required

J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.

Key Responsibilities

Executive Support

• Manage calendar, appointments, and scheduling
• Help prioritize emails and follow-ups
• Coordinate meetings and logistics
• Keep track of action items and deadlines
• Assist with travel planning and reservations

Operations & Administrative Support

• Help coordinate internal follow-up between departments
• Assist with reporting, spreadsheets, and presentations
• Support special projects and company initiatives
• Help maintain organization across multiple priorities
• Assist with trade shows, events, and office coordination

Personal/Executive Assistance

• Assist with scheduling personal appointments and errands as needed
• Help coordinate logistics and day-to-day organization
• Be a trusted support person to help keep priorities moving

What We’re Looking For

• Highly organized and detail-oriented
• Strong communication skills
• Positive attitude and professional demeanor
• Able to multitask and pivot quickly
• Strong follow-through and accountability
• Tech-savvy and comfortable learning new systems
• Comfortable in a fast-paced environment
• Discreet and trustworthy

Preferred Experience

• Administrative, Executive Assistant, Office Management, or Coordination experience
• Construction, property management, or service industry experience is a plus
• Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred