Executive & Personal Assistant to CEO (Remote)

somewhere; United States; Remote; USD 65,000 - 110,000; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Job summary

somewhere is seeking an Executive & Personal Assistant to the CEO. This is a fully remote, full-time role supporting the CEO's professional and personal life, ensuring calendars, travel, and communications run smoothly even when the CEO travels.

The ideal candidate brings 4+ years of executive support at a U.S.-based company, flawless English, discretion, and a proactive ownership mindset to protect the CEO's time and focus.

Qualifications

• 4+ years of experience as an Executive Assistant supporting senior or C-level executives.
• Experience supporting U.S.-based companies and executives.
• Proven track record of high-accuracy, near-zero-error execution.
• Excellent written and verbal English communication.

Responsibilities

• Own and manage a complex, frequently shifting calendar and protect focus time.
• Coordinate meetings across multiple time zones; ensure preparedness.
• Anticipate scheduling needs and resolve conflicting priorities.
• Monitor inbox; surface important replies and draft responses.
• Act as professional contact with investors, partners, vendors, and team.
• Ensure timely follow-up; track items to completion.
• Plan and book detailed domestic and international travel.
• Create itineraries; adjust plans in real time during travel.
• Prepare agendas, briefing materials, and documents for meetings.
• Take notes, capture action items, and follow up on commitments.
• Assist with expense reports and light reporting tasks.
• Handle personal tasks for the CEO with discretion and accuracy.
• Coordinate personal and family matters alongside business duties.
• Track cross-functional to-dos and keep projects moving.
• Serve as a connective point between the CEO and the team.

Skills

Executive support

C-level support

Calendar management

Communication

Remote work

Tools

Google Workspace

Microsoft 365

Job description

somewhere is seeking an Executive & Personal Assistant to the CEO. This is a fully remote, full-time role supporting the CEO's professional and personal life, ensuring calendars, travel, and communications run smoothly even when the CEO travels.

The ideal candidate brings 4+ years of executive support at a U.S.-based company, flawless English, discretion, and a proactive ownership mindset to protect the CEO's time and focus.