Executive & Personal Assistant to CEO at Startup

Opal; Los Angeles (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Benefits

Job summary

Opal is seeking an Executive + Personal Assistant to the CEO in Los Angeles. You will own payroll, HR paperwork, vendor management, investor reporting, and personal logistics to keep the CEO focused on growth and fundraising.

This is an in-person role requiring hands-on ownership from day one, with a clear path to expanding ops leadership as the company scales. You will work directly with the CEO and drive critical operational improvements.

Qualifications

• Startup or founder-facing EA/PA or office manager experience.
• Highly organized with discretion handling salaries and personal life.
• Owns tasks end-to-end and communicates outcomes clearly.

Responsibilities

• Run payroll, benefits, and severance.
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality, and non-disparagement papers.
• Track referrals and ensure timely payments to employees and partners.
• Collect receipts; monthly expense tracking and reimbursements.
• Track tools, software subscriptions, and optimize spend; remove unused seats.
• Prepare investor reports for stakeholders.
• Manage software access and permissions: onboarding, offboarding, and access control.
• Keep Google Drive organized; ensure information is easily findable.
• Write and maintain SOPs and documentation and ensure adherence.
• Run the office: snacks, internet, supplies, and general facility needs.
• Manage CEO calendar and email; coordinate travel, hotels, and dinners.
• Handle personal appointments, prescriptions, and refills.
• Manage cleaners for the office and home; supervise vendors.
• Own small one-off tasks and drive them to completion.

Skills

Payroll management

HR paperwork

Vendor management

Investor reporting

Onboarding & offboarding

Software access management

SOP documentation

Calendar management

Discretion & confidentiality

Tools

Google Drive

Job description

Opal is seeking an Executive + Personal Assistant to the CEO in Los Angeles. You will own payroll, HR paperwork, vendor management, investor reporting, and personal logistics to keep the CEO focused on growth and fundraising.

This is an in-person role requiring hands-on ownership from day one, with a clear path to expanding ops leadership as the company scales. You will work directly with the CEO and drive critical operational improvements.