Executive Assistant to Chief Executive Officer

Opal; Los Angeles (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Benefits

Job summary

Opal is seeking an Executive + Personal Assistant to the CEO in Los Angeles. You will own payroll, HR paperwork, vendor management, investor reporting, and personal logistics to keep the CEO focused on growth and fundraising.

This is an in-person role requiring hands-on ownership from day one, with a clear path to expanding ops leadership as the company scales. You will work directly with the CEO and drive critical operational improvements.

Qualifications

• Startup or founder-facing EA/PA or office manager experience.
• Highly organized with discretion handling salaries and personal life.
• Owns tasks end-to-end and communicates outcomes clearly.

Responsibilities

• Run payroll, benefits, and severance.
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality, and non-disparagement papers.
• Track referrals and ensure timely payments to employees and partners.
• Collect receipts; monthly expense tracking and reimbursements.
• Track tools, software subscriptions, and optimize spend; remove unused seats.
• Prepare investor reports for stakeholders.
• Manage software access and permissions: onboarding, offboarding, and access control.
• Keep Google Drive organized; ensure information is easily findable.
• Write and maintain SOPs and documentation and ensure adherence.
• Run the office: snacks, internet, supplies, and general facility needs.
• Manage CEO calendar and email; coordinate travel, hotels, and dinners.
• Handle personal appointments, prescriptions, and refills.
• Manage cleaners for the office and home; supervise vendors.
• Own small one-off tasks and drive them to completion.

Skills

Payroll management

HR paperwork

Vendor management

Investor reporting

Onboarding & offboarding

Software access management

SOP documentation

Calendar management

Discretion & confidentiality

Tools

Google Drive

Job description

Admin: Executive + Personal Assistant to the CEOOpal · Los Angeles / Orange County · In Person · $75–90K + Benefits

Opal issues credit cards for ad spend. Agencies and brands run millions in Meta and Google budgets through us. We're seed stage, growing fast, and I'm drowning in admin.

I need one person who makes the company and my life run smoothly, so I can spend my time selling, raising, and building.

This is not a "manage the calendar and answer the phone" job. You'll own real things: payroll, HR paperwork, vendors, software, investor reporting, and my personal logistics. If something small needs to happen and nobody owns it, it's yours.

What You'll Own:People + HR:

• Run payroll, benefits, and severance
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality, and non-disparagement agreements
• Track referral payouts, both employee and partner, and make sure people get paid on time
  

Money:

• Collect receipts. Every one, every month.
• Send invoices when we owe someone one, and forward bills to bill pay
• Work with Pav to track every tool we pay for and how many seats we're using. Cut what we don't need.
• Prepare investor reports

Company Ops:

• Manage software access and permissions: onboarding, offboarding, and who has what
• Keep Google Drive clean. If I can't find something in 10 seconds, it's in the wrong place.
• Write and maintain our SOPs and documentation, and make sure people actually follow them
• Run the office: snacks, internet, supplies, whatever's broken
  

The CEO:

• Manage my calendar and email
• Book travel, hotels, and dinners
• Handle personal appointments, prescriptions, and refills
• Manage the cleaners for the office and my home

Everything Else

• Own the small, one-off tasks that don't fit anywhere. Figure them out and close them without me having to follow up.
  

You're a Fit If:

• You've been an EA, PA, or office manager at a startup or for a founder, and you liked the chaos
• You're the most organized person you know, and your friends make fun of you for it
• You're discreet. You'll see salaries, contracts, and my personal life.
• You close loops. When you say it's done, it's done.
• You're figure things out. "I didn't know how" isn't an answer; "I figured it out, here's what I did" is.
• You're nice. Genuinely. You'll be the first person candidates, vendors, and investors deal with. Warmth matters here.
  

You're Not a Fit If:

• You need a detailed playbook for everything
• You want a remote or hybrid role. We're in person, and we work hard.
• Personal assistant work feels beneath you. It's a real part of this job.

Why This Role:

• You'll work directly with the CEO and see how a fintech gets built from the inside
• Your job grows as the company does. Great admins here become ops leads.
• You'll have real ownership from week one