Executive & Personal Assistant to Busy Owner, SF

Gefen Gallery; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Gefen Gallery Ltd. in San Francisco is seeking a highly organized Personal & Executive Assistant to work directly with the owner, supporting personal responsibilities, a newly launched independent business venture, and other projects as needed.

This dynamic, hands-on role includes scheduling, research, travel arrangements, correspondence, and project management, with opportunities for client-facing responsibilities and long-term collaboration.

Qualifications

• Proactive and resourceful, anticipate needs, take initiative, work independently.
• Excellent communication and listening skills, clarify instructions, ask thoughtful questions.
• Highly organized and detail-oriented, strong time management and follow-through.
• Adaptable, patient, dependable, with sound judgment managing changing priorities.
• Professional, discreet, confident interacting with clients and business contacts.
• Comfortable with technology, including email, spreadsheets, and general office tools.

Responsibilities

• Manage scheduling, appointments, travel arrangements, and reservations.
• Research properties, products, services, and other requests.
• Coordinate personal projects, errands, and miscellaneous tasks.
• Handle correspondence, follow-ups, and administrative responsibilities.
• Anticipate needs, prioritize tasks, and independently manage projects.
• Assist with day-to-day operations, inventory, and organizational projects.

Skills

Proactive & resourceful

Excellent communication

Highly organized

Adaptable & dependable

Discreet & professional

Tech-savvy

Education

Bachelor's degree or equivalent experience

Tools

Email

Spreadsheets

Office tools

Job description

Gefen Gallery Ltd. in San Francisco is seeking a highly organized Personal & Executive Assistant to work directly with the owner, supporting personal responsibilities, a newly launched independent business venture, and other projects as needed.

This dynamic, hands-on role includes scheduling, research, travel arrangements, correspondence, and project management, with opportunities for client-facing responsibilities and long-term collaboration.