Personal & Executive Assistant to Business Owner

Gefen Gallery; San Francisco (CA); Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

Gefen Gallery Ltd. in San Francisco is seeking a highly organized Personal & Executive Assistant to work directly with the owner, supporting personal responsibilities, a newly launched independent business venture, and other projects as needed.

This dynamic, hands-on role includes scheduling, research, travel arrangements, correspondence, and project management, with opportunities for client-facing responsibilities and long-term collaboration.

Qualifikationen

• Proactive and resourceful, anticipate needs, take initiative, work independently.
• Excellent communication and listening skills, clarify instructions, ask thoughtful questions.
• Highly organized and detail-oriented, strong time management and follow-through.
• Adaptable, patient, dependable, with sound judgment managing changing priorities.
• Professional, discreet, confident interacting with clients and business contacts.
• Comfortable with technology, including email, spreadsheets, and general office tools.

Aufgaben

• Manage scheduling, appointments, travel arrangements, and reservations.
• Research properties, products, services, and other requests.
• Coordinate personal projects, errands, and miscellaneous tasks.
• Handle correspondence, follow-ups, and administrative responsibilities.
• Anticipate needs, prioritize tasks, and independently manage projects.
• Assist with day-to-day operations, inventory, and organizational projects.

Kenntnisse

Proactive & resourceful

Excellent communication

Highly organized

Adaptable & dependable

Discreet & professional

Tech-savvy

Ausbildung

Bachelor's degree or equivalent experience

Tools

Email

Spreadsheets

Office tools

Jobbeschreibung

Location: San Francisco, CA
Employment Type: Full-Time, In-Person, Long-Term
Compensation: $60,000–$75,000 annually, depending on experience
Start Date: November/ December 2026

Important: Assistance with Gefen Gallery will also be involved, but the role primarily supports the owner's newly established, independent business venture in a related but distinct industry, along with personal and executive responsibilities. This is not a gallery sales position.

About the Position

We are seeking a highly organized, proactive, and resourceful Personal & Executive Assistant to work directly with an established San Francisco business owner, supporting his personal responsibilities, a newly launched independent business venture, and other projects as needed.

This is a dynamic, hands-on role involving a wide variety of professional and personal tasks, including occasional client-facing responsibilities. We are looking for someone who anticipates needs, solves problems independently, takes initiative, and manages projects from start to finish.

The ideal candidate is adaptable, personable, dependable, and comfortable navigating changing priorities and requests that may not always be fully defined. Strong communication, sound judgment, and the ability to ask thoughtful questions while working independently are essential.

We are looking for someone interested in building a long-term working relationship with the owner.

Examples of Responsibilities

Responsibilities vary significantly from day to day. The following are examples rather than a fixed daily routine.

Personal & Executive Assistance

• Manage scheduling, appointments, travel arrangements, and reservations


• Research properties, products, services, and other requests


• Coordinate personal projects, errands, and miscellaneous tasks


• Handle correspondence, follow-ups, and administrative responsibilities


• Anticipate needs, prioritize tasks, and independently manage projects

Business & Operational Support

• Assist with day-to-day operations, inventory, and organizational projects


• Coordinate logistics, shipping, deliveries, and vendor communications


• Communicate professionally with clients, vendors, and business contacts


• Respond to client inquiries, coordinate appointments, and provide information or materials as needed


• Occasionally assist with client visits, meetings, and sales-related coordination


• Support additional business projects as needed

Qualifications

Required

• Proactive and resourceful, with the ability to anticipate needs, take initiative, and work independently


• Excellent communication and listening skills, including the ability to clarify unclear instructions and ask thoughtful questions


• Highly organized and detail-oriented, with strong time management and follow-through


• Adaptable, patient, and dependable, with sound judgment and the ability to manage changing priorities


• Professional, personable, and discreet, with confidence interacting with clients and business contacts


• Comfortable with technology, including email, spreadsheets, and general office tools

Preferred, Not Required

• Bachelor's degree or equivalent experience


• 1+ years of relevant experience, including internships


• Background in executive assistance, administration, business operations, hospitality, or client services