Executive & Personal Assistant

Prime Data Centers; New York (NY); On-site; USD 130,000 - 170,000; Full time

Benefits offered by this job

401k match up to 4%

Comprehensive medical/dental/vision/lp

Paid Time Off + Sick time

Job summary

Prime Data Centers is seeking an Executive & Personal Assistant to support a senior executive, primarily in executive and business support with personal responsibilities. The role evolves with autonomy and trust, handling confidential matters with discretion and integrity.

Responsibilities include calendar management for international travel, email screening, meeting prep, and coordination of the NY office relocation, with a portion of personal scheduling and household coordination.

Qualifications

• Discretion and confidentiality are essential in this role.
• Candidates should be highly organized and resourceful.
• Ability to build genuine trust with the executive over time.

Responsibilities

• Manage a complex calendar for an executive who travels internationally and domestically.
• Screen and manage email, correspondence, and phone calls.
• Coordinate travel logistics and detailed itineraries (not traveling with the executive).
• Proactively schedule meetings with internal and external contacts and follow through.
• Prepare briefing materials, agendas, and follow-up notes for meetings.
• Handle expense tracking, invoicing, and basic administrative records.

Skills

Discretion

Organized

Resourceful

Trust building

Job description

About the role

Prime is seeking a highly organized, resourceful, and high-integrity Executive & Personal Assistant to support one of ourSenior Executive. This role is primarily executive and business support, with a smaller, but important component of personal support for family and household matters. The scope and level of autonomy will grow over time as the working relationship develops: this person will need to genuinely learn the business, understand the CEO’s priorities and working style, and build the kind of trust that lets them anticipate needs before being asked. Discretion and confidentiality are essential, and chemistry and character matter as much as professional skill.

Key Responsibilities

Executive / Business Support (primary focus)

• Manage a complex, often shifting calendar for the executive, who travels internationally to Europe roughly 1-1.5 weeks per month and domestically to Denver on a recurring basis
• Screen and manage email, correspondence, and phone calls
• Coordinate the executive’s travel logistics and detailed itineraries (note: this role does not involve traveling with the executive)
• Proactively reach out to and coordinate directly with internal and external contacts to schedule meetings and drive follow-through, including tracking down the right person and making things happen, not just managing a calendar
• Prepare briefing materials, agendas, and follow-up notes for meetings
• Handle expense tracking, invoicing, and basic administrative record-keeping
• Support the upcoming New York office relocation (early next year) as needed
• Liaise with business partners, clients, vendors, and staff on the executive’s behalf

Personal Support (less focus, but meaningful)

• Help coordinate family logistics, including support around family care needs and management of multiple residences
• Manage personal scheduling, appointments, and reminders
• Run errands and coordinate personal shopping, deliveries, and services as needed
• Assist with household vendor coordination (maintenance, repairs, deliveries)
• Handle ad hoc personal requests and projects with discretion and efficiency

What We’re Looking For

• A strong interpersonal fit: someone the executive can build genuine trust with over time, beyond just meeting the role’s technical requirements
• A track record of remaining composed and effective in high-pressure, fast-moving environments
• A proactive, resourceful approach to problem-solving, with the flexibility to accommodate occasional urgent requests outside standard hours
• Willingness to build responsibility and autonomy gradually as the working relationship develops
• Strong interpersonal skills, with the ability to build rapport and work effectively with stakeholders inside and outside the company

Compensation & Benefits

130K-170K (commensurate with experience). This role is not a standard 9-to-5, and going above and beyond during high-demand periods is recognized through bonus compensation.

• 401k fully vested upon enrollment, up to a 4% employer match
• 100% employee premiums paid by employer for medical, dental, vision, life insurance, and disability
• Paid Time Off + Sick time

Applications will be accepted on an ongoing basis.

Prime is an Equal Opportunity Employer. All applicants are considered for employment without attention to race, color, age, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, genetic information, ancestry, national origin, citizenship, protected veteran or military status, disability status, or any other classification protected by federal, state, or local laws and ordinances.