Senior Executive Personal Assistant — Discreet, Proactive Support

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Northbound Executive Search is seeking an Executive Personal Assistant to support a senior executive in both professional and personal matters. The role emphasizes discretion, organization, and proactive problem-solving.

You will manage complex calendars, travel, and communications to ensure priorities and commitments are handled seamlessly. The ideal candidate thrives in a fast-paced environment, maintains confidentiality, and serves as a trusted right hand to the executive, coordinating both

Qualifications

• Experience supporting senior executives, preferably in a fast-paced environment.
• Outstanding organizational and problem-solving skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a complex and frequently changing calendar, including meetings, appointments, travel, and personal commitments.
• Coordinate internal and external meetings, prepare agendas and materials, and ensure timely follow-up.
• Manage email and correspondence, prioritizing communications and drafting responses as appropriate.
• Prepare documents, presentations, reports, and briefing materials.
• Track priorities, deadlines, projects, and outstanding action items.
• Serve as a professional liaison with executives, clients, colleagues, vendors, and other important contacts.
• Coordinate personal appointments, household-related matters, and family commitments as needed.
• Arrange personal travel, dining, events, entertainment, and other activities.
• Research and source services, products, gifts, and experiences.
• Manage personal purchases, returns, deliveries, and special requests.
• Coordinate with household staff, vendors, contractors, and service providers.
• Handle sensitive personal matters with complete discretion and professionalism.

Skills

Calendar management

Travel coordination

Email management

Meeting prep

Discretion

Communication

Job description

Northbound Executive Search is seeking an Executive Personal Assistant to support a senior executive in both professional and personal matters. The role emphasizes discretion, organization, and proactive problem-solving.

You will manage complex calendars, travel, and communications to ensure priorities and commitments are handled seamlessly. The ideal candidate thrives in a fast-paced environment, maintains confidentiality, and serves as a trusted right hand to the executive, coordinating both