Executive Personal Assistant & Racing Operations Lead

Company Confidential; Houston (TX); Hybrid; USD 100,000 - 160,000; Full time

Job summary

Company Confidential in the Greater Houston area is seeking a highly organized Personal Assistant to act as the right hand to a busy founder with multiple companies. This hybrid role blends executive support with high-level household management and racing-industry coordination.

Ideal candidates have 5–10 years of experience, a demonstrated ability to handle confidential information, exceptional communication, and strong organizational skills.

Qualifications

• Five to ten years related experience.
• Maintain utmost confidentiality and discretion.
• Excellent verbal and written communication skills.
• Very flexible, hands-on, multitasker.
• Excellent attention to detail and organizational skills.
• Proactive, forward-looking and solution-oriented.
• Strong ownership and accountability.
• Resourceful and knows when to seek help or guidance.
• Experience with social media platforms and technology.
• Must pass an extensive credit and background check.

Responsibilities

• Organize meals, grocery shopping, mail pickup, packing/unpacking during travel.
• Coordinate travel: hotels, drivers, car services, itineraries, restaurants.
• Maintain racehorse data, licensing, insurance, regulatory compliance, vendor relations.
• Serve as primary admin liaison between owner, trainers, syndicates and bloodstock pros.
• Coordinate race-day hospitality and owner-experience logistics.
• Plan events, invitations, decorations, and manage RSVPs.
• Manage household calendars, written and digital.
• Maintain inventories and binders with photos and receipts.
• Oversee household staff payroll, timecards, vacations, and scheduling.
• Liaise with Family Office and company personnel as needed.
• Manage vehicle maintenance and routine house upkeep schedules.
• Maintain tickets/suites for sports and events.
• Handle mail sorting and returns; procure purchases as needed.
• Travel with principal to business and personal engagements.

Skills

Confidentiality

Discretion

Communication

Organization

Multitasking

Problem solving

Proactive

Attention to detail

Flexibility

Resourceful

Job description

Company Confidential in the Greater Houston area is seeking a highly organized Personal Assistant to act as the right hand to a busy founder with multiple companies. This hybrid role blends executive support with high-level household management and racing-industry coordination.

Ideal candidates have 5–10 years of experience, a demonstrated ability to handle confidential information, exceptional communication, and strong organizational skills.