Elite Executive & Personal Assistant to the CEO

Confidential Jobs; Warrendale (Allegheny County); On-site; USD 70,000 - 100,000; Full time

Job summary

Confidential Jobs is seeking an Executive & Personal Assistant to directly support the Founder & CEO in a fast-paced, rapidly growing organization in Warrendale. The role blends executive and personal assistant duties, managing calendars, emails, travel, and high-stakes communications while safeguarding confidential information.

The ideal candidate is proactive, highly organized, and solutions-oriented, able to anticipate needs and translate ideas into actionable steps, often across

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills, including drafting professional communications.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage complex calendars, travel, and prioritize tasks.

Responsibilities

• Serve as a trusted extension of the Founder & CEO, exercising sound judgment and making decisions when necessary.
• Manage a complex and frequently changing calendar, including business and personal commitments.
• Maintain understanding of activities, priorities, relationships, and developing issues across the organization.
• Monitor, screen, prioritize, and help manage email and other communications; draft responses as needed.
• Coordinate domestic and international travel, including arrangements and schedule changes.
• Organize leadership meetings, board meetings, events, and other gatherings.
• Identify gaps, inefficiencies, and risks; propose and implement solutions.
• Support cross-functional projects and confidential information handling with discretion.

Skills

Calendar management

Executive support

Travel coordination

Email management

Professional communication

Discretion & confidentiality

Problem solving

Organization

Tools

Microsoft Office

Job description

Confidential Jobs is seeking an Executive & Personal Assistant to directly support the Founder & CEO in a fast-paced, rapidly growing organization in Warrendale. The role blends executive and personal assistant duties, managing calendars, emails, travel, and high-stakes communications while safeguarding confidential information.

The ideal candidate is proactive, highly organized, and solutions-oriented, able to anticipate needs and translate ideas into actionable steps, often across