Executive Personal Assistant

UHNW; Miami (FL); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is searching for a polished Executive Personal Assistant to support a dynamic couple in Miami. This role blends the responsibilities of a personal and executive assistant, requiring a unique combination of emotional intelligence, organizational skills, and a keen sense of style. The ideal candidate will thrive in a fast-paced environment, managing high-level logistics and lifestyle management while maintaining discretion and professionalism. If you're tech-savvy and passionate about delivering exceptional service, this is an exciting opportunity to make a significant impact in a stylish and personalized setting.

Qualifications

• 5-7 years of experience as a high-level PA or EA in a luxury setting.
• Strong understanding of UHNW lifestyle standards and service culture.

Responsibilities

• Manage complex personal and business calendars with full logistical support.
• Book multi-leg personal and business travel; oversee on-site support during travel.

Skills

Emotional Intelligence

Organization

Discretion

Tech Fluency

Calendar Management

Travel Coordination

Lifestyle Management

Tools

Outlook

Apple Devices

Digital Task Management Tools

Job description

POSITION OVERVIEW

We’re seeking a polished, service-oriented Executive Personal Assistant (EPA) to support a creative and business-savvy couple with residences in Miami. The EPA will operate as a trusted right-hand, handling high-level logistics, lifestyle management, and personal services. This role combines the discretion of a personal assistant with the sharp execution of an executive assistant, requiring emotional intelligence, organization, and a style-conscious mindset.

KEY RESPONSIBILITIES

1. Calendar Management: Manage complex personal and business calendars with full logistical support.
2. Travel Coordination: Book multi-leg personal and business travel; oversee on-site support during travel.
3. Personal Procurement & Gifting: Source high-end, hard-to-find items and execute gifting with brand alignment.
4. Wellness Logistics: Schedule health/wellness appointments and manage medical documentation.
5. Social Planning: Support private events and gatherings that reflect the principals’ creative vision.
6. Daily Support: Run errands, coordinate household shopping, and fulfill last-minute requests.
7. Administrative & Financial Tasks: Track expenditures, reconcile receipts, and coordinate with finance teams.
8. Lifestyle Research: Monitor trends in fashion, wellness, travel, and design to inform recommendations.

WHAT WE'RE LOOKING FOR

• 5–7 years’ experience as a high-level PA or EA, ideally in a private household or luxury setting
• Style-savvy, emotionally intelligent, tech-fluent, and discreet
• Strong understanding of UHNW lifestyle standards and service culture
• Comfortable with dogs, adaptable, and travel-ready
• Skilled in Outlook, Apple devices, and digital task management

NOTES

• The base location is Miami, with occasional travel
• This is not a 9-to-5 role; flexibility, professionalism, and responsiveness are essential
• Seeking someone who thrives in a fast-paced, stylish, and deeply personalized environment

www.privatestaffgroup.com