Executive Personal Assistant & Operations Architect

Billingsley Property Services II, Inc.; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Billingsley Property Services II, Inc. in Dallas, TX seeks a meticulous Personal Executive Assistant to manage day-to-day personal, household, and administrative operations.

The role emphasizes proactive organization, project ownership, and exceptional vendor coordination across multiple residences. The ideal candidate will handle calendars, travel, budgeting, invoices, and communications with discretion, independence, and professional judgment.

Qualifications

• Five or more years of experience in executive support, personal assistance, operations, or related field.
• Exceptional organizational and project management skills with the ability to manage multiple priorities.
• Outstanding written and verbal communication skills.
• Excellent judgment, discretion, and professionalism.
• Strong problem-solving skills with a proactive mindset.
• Ability to work independently while exercising sound judgment.
• Comfortable managing budgets, invoices, and administrative processes.
• Advanced proficiency with Microsoft Office and Google Workspace, calendar management.

Responsibilities

• Coordinate personal and household projects from planning through completion.
• Develop project plans, timelines, and action items while tracking progress.
• Identify opportunities to improve organization, efficiency, and overall operations.
• Research solutions, gather information, and present recommendations.
• Troubleshoot issues and resolve challenges proactively.
• Build and maintain relationships with vendors, contractors, and service providers.
• Coordinate maintenance, repairs, inspections, and preventative services across properties.
• Manage calendars, travel, correspondence, and scheduling.
• Track budgets, invoices, and payments; maintain records.

Skills

Executive support

Calendar management

Project coordination

Vendor management

Budget tracking

Communication

Discretion

Independent work

Office software

Travel coordination

Tools

Microsoft Office

Google Workspace

Job description

Billingsley Property Services II, Inc. in Dallas, TX seeks a meticulous Personal Executive Assistant to manage day-to-day personal, household, and administrative operations.

The role emphasizes proactive organization, project ownership, and exceptional vendor coordination across multiple residences. The ideal candidate will handle calendars, travel, budgeting, invoices, and communications with discretion, independence, and professional judgment.