Executive Personal Assistant at PE Firm

C-Suite Assistants; New York (NY); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare for employee and family

Job summary

C-Suite Assistants seeks an Executive Personal Assistant to support a Managing Partner at a private equity firm in Midtown, NYC. You will manage a heavy calendar, coordinate domestic and international travel, draft correspondence, and act as a gatekeeper with a proactive, white-glove approach.

This hybrid role offers a discretionary bonus, 100% healthcare for you and your family, and the chance to shape high-level operations with AI-enabled tools.

Qualifications

• 7+ years supporting a senior C-Suite executive
• Background in private equity/finance a big plus
• Bachelor's Degree
• Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly

Responsibilities

• Serve as the primary liaison and trusted point of contact for the Managing Partner, managing a complex calendar focusing on priorities
• Own heavy calendar management across business ventures with internal stakeholders and investors, anticipating conflicts and proactively reshaping the day
• Serve as a true gatekeeper and communicator for internal stakeholders and clients
• Conduct research to prepare the Managing Partner for meetings
• Draft and manage correspondence, prioritize inbox and craft emails on his behalf
• Coordinate domestic and international travel, personal and professional, with detailed itineraries
• Plan and execute dinners and events
• Handle confidential information with utmost discretion
• Manage personal matters ad hoc projects
• Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency
• Competitive Salary Plus Discretionary Bonus, 100% Healthcare Paid for Employee and Family

Job description

Executive Personal Assistant to Managing Partner, Private Equity Firm, Midtown, NYC

A well-established private equity firm near Grand Central Station in NYC is seeking an Executive/Personal Assistant to serve as the trusted right-hand and strategic partner to the Managing Partner. This is 4 days in the office, 1 day remote (usually Fridays), depending on what is going on. This is not a traditional support position; it requires someone who thrives as a strategic partner, ensuring smooth execution and anticipatory management across all aspects of his personal and professional life. The main support will be the Managing Partner, but a few months following start, the EA may be asked to assist other senior team members depending on needs.

About the Job

• Serve as the primary liaison and trusted point of contact for the Managing Partner, managing a complex calendar focusing on priorities.
• Own heavy calendar management across business ventures with internal stakeholders and investors, anticipating conflicts and proactively reshaping the day
• Serve as a true gatekeeper and communicator for internal stakeholders and clients
• Conduct research to prepare the Managing Partner for meetings
• Draft and manage correspondence, prioritize inbox and craft emails on his behalf
• Coordinate domestic and international travel, personal and professional, with detailed itineraries
• Plan and execute dinners and events
• Handle confidential information with utmost discretion
• Manage personal matters ad hoc projects
• Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency
• Competitive Salary Plus Discretionary Bonus, 100% Healthcare Paid for Employee and Family

About You

• 7+ years supporting a senior C-Suite executive
• Background in private equity/finance a big plus
• Bachelor's Degree
• Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly
• Confident communicator with impeccable written and verbal skills
• Adept at managing shifting priorities with a white-glove service mindset
• Proactive and a true creative problem solver who knows how to take as much off the Managing Partner's plate as possible.
• Strong proficiency in Microsoft Office Suite
• Use of AI tools to improve efficiencies (they mostly use Claude.ai)

Competitive Salary Plus Discretionary Bonus, 100% Healthcare Paid for Employee and Family