Executive/Personal Assistant

Career Group; New York (NY); On-site; USD 130,000 - 160,000; Full time

Benefits offered by this job

Discretionary bonus

Fully paid benefits premiums

Gym membership

Strong 401k match

Free lunch in office

PTO: 4 weeks vacation + sick days

Job summary

Career Group in Midtown Manhattan seeks an experienced Executive Assistant to provide executive & personal support to a Senior Partner at a leading private equity firm recognized for its collaborative and high-performing culture.

This role involves managing complex calendars, arranging domestic and international travel, preparing briefing materials, and discreet handling of confidential information. Excellent communication with executives and family members is essential.

Qualifications

• 5+ years of EA/PA experience; finance or family office preferred.
• Self-directed and highly proactive.
• Collaborative and team‑oriented; works with a large admin/EA team.
• Excellent communication with executives, investors, and family members.

Responsibilities

• Serve as the main point of contact for the Partner’s administrative needs.
• Manage the Partner’s Outlook calendar and prioritize meetings.
• Coordinate domestic and international travel itineraries.
• Draft briefing materials, agendas, and follow-up items.
• Process and reconcile expense reports.
• Handle communications on the Partner’s behalf with discretion.
• Filter requests and opportunities; act as a strategic gatekeeper.
• Support personal scheduling and logistics as needed.
• Collaborate with the wider admin/EA team.

Skills

Executive support

PA experience

Finance industry experience

Self-directed

Proactive

Team collaboration

Communication skills

Job description

This exciting, dynamic position provides executive & personal support to a Senior Partner at a leading private equity firm recognized for its collaborative and high-performing culture. This role supports a respected leader with a fantastic personality.

Location: Midtown NYC in office Monday - Friday

Hours: generally around 9:30am -5:30pm in office Monday - Friday with a 24/7 mentality if needed.

Salary range commensurate with experience: $130-160k base range + discretionary bonus + fully paid benefits premiums, free gym, strong 401k match, free lunch in office, PTO: 4 weeks vacation + sick days.

Seeking:

• 5+ years of EA and PA experience - finance industry preferred, but open to family office, HNWI support or other fast-paced environments


• Self-directed and highly proactive.


• Collaborative and team-oriented to work with the large admin/EA team


• Composed under tight deadlines and pressure.


• Confident, polished, and professional.


• Strong communication skills to engage with high-level executives, investors, and family members.

Key Responsibilities

Executive Support

• Serve as the main point of contact and primary Executive Assistant to the Partner for all administrative needs.


• Prioritize meetings and commitments aligned with business goals while managing a dynamic Outlook calendar.


• Partner with travel agencies to arrange detailed domestic and international itineraries.


• Draft briefing materials, agendas, meeting documents, and track follow-up action items.


• Process and reconcile expense reports.


• Handle communications on the Partner’s behalf with efficiency and professionalism.


• Help filter requests, opportunities, and commitments by acting as a strategic gatekeeper.


• Proactively resolve potential issues by anticipating needs before they surface.


• Exercise high discretion when managing confidential and sensitive information.

Personal Support

• Oversee select personal affairs, logistics, and scheduling for the Partner, their spouse, and children.


• Help execute personal projects, dining/travel reservations, and daily family logistics.


• Maintain a flexible, solutions-focused mindset when plans shift and priorities change.


• Function as a reliable resource for both personal and professional demands.