Executive Personal Assistant

Principle Personnel Group; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Principle Personnel Group in Town of Florida, NY is seeking an Executive / Personal Assistant to provide business and personal support to ownership in a high-end, family-owned building industry firm. The role requires initiative, discretion, and proactive organization to keep executives' lives orderly and efficient.

The successful candidate will manage calendars, travel, communications, and confidential matters, while balancing personal duties with professional responsibilities in a discreet,

Qualifications

• Must be highly organized and detail-oriented.
• Proactive with ability to anticipate needs.
• Excellent communication and follow-up skills.
• Professional, dependable, and punctual.
• Strong judgment and problem-solving ability.
• Confidential handling of sensitive information.
• Able to manage multiple priorities without losing track.

Responsibilities

• Manage calendars, meetings, travel, and commitments.
• Organize incoming requests and communications.
• Coordinate meetings with clients, vendors, and contacts.
• Track deadlines, projects, and action items.
• Prepare documents, presentations, and correspondence as needed.
• Maintain organized digital and physical files.
• Coordinate personal appointments, travel, purchases, and errands.
• Handle personal and confidential matters with discretion.

Skills

Highly organized

Proactive

Communication

Discretion

Multitasking

Problem solving

Job description

Job Description

High-end, family-owned business that caters to residential and commercial customers in the building industry is seeking a highly organized, dependable, and proactive Executive / Personal Assistant to provide both business and personal support to company ownership.

This is a trusted, hands-on position for someone who takes initiative, stays ahead of priorities, and enjoys making the lives of the people they support more organized and efficient.

The ideal candidate is professional, discreet, resourceful, and comfortable handling a wide range of business and personal responsibilities.

** Executive Support**

• Manage calendars, meetings, appointments, travel, and other commitments
• Organize and prioritize incoming requests, correspondence, and communications
• Schedule and coordinate meetings with clients, colleagues, vendors, and other contacts
• Track deadlines, follow-ups, projects, and outstanding action items
• Prepare documents, meeting materials, presentations, and correspondence as needed
• Maintain organized digital and physical files
• Help ownership stay organized and ensure important items are followed through to completion
• Handle additional administrative needs as they arise

** Personal Assistance**

• Coordinate personal appointments, reservations, errands, and household-related needs
• Plan and organize travel, including flights, accommodations, transportation, and itineraries
• Manage purchases, returns, deliveries, and special requests
• Coordinate dinners, events, and other personal or family arrangements
• Assist with errands and miscellaneous day-to-day needs
• Handle personal and confidential matters with discretion

** What We're Looking For**

• Highly organized and detail-oriented
• Proactive — able to anticipate needs rather than waiting for direction
• Excellent communication and follow-up skills
• Professional, dependable, and punctual
• Strong judgment and problem-solving ability
• Comfortable balancing business and personal responsibilities
• Able to manage multiple priorities without losing track of details
• Strong computer, email, calendar, and administrative skills
• High level of discretion and confidentiality
• Positive attitude and willingness to take ownership of responsibilities

Monday - Friday, 8:30 am to 4:30 pm