Executive and Personal Assistant

Elizabeth Rosario Law, PLC; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Elizabeth Rosario Law, PLC seeks an Executive and Personal Assistant to support senior executives with comprehensive administrative tasks. You will manage confidential information, coordinate schedules, and draft communications to keep operations smooth and aligned with leadership priorities.

The role requires coordinating travel, organizing events, and assisting with project work while balancing personal duties.

Qualifications

• Experience as executive or personal assistant to senior leadership.
• Excellent written communication with professional documents.
• Strong organizational skills and ability to multitask.
• Discretion with confidential information and ethics.
• Proficiency in calendar management, email, and office tools.
• Experience coordinating travel and events.
• Ability to work independently with minimal supervision.
• Problem-solving in a dynamic environment.

Responsibilities

• Provide executive administrative support to senior management, ensuring smooth daily operations.
• Handle confidential information with discretion and professionalism.
• Manage and maintain complex calendars, scheduling meetings, appointments, and events efficiently.
• Draft correspondence, memos, and reports; facilitate internal communications.
• Coordinate priorities with C-suite and align projects.
• Arrange business travel including flights, accommodations, transportation, and itineraries.
• Organize and coordinate company events, meetings, and functions.
• Assist with project management tasks to support initiatives and deadlines.
• Serve as liaison between executives and stakeholders; balance personal tasks as needed.

Skills

Executive assistant experience

Written communication

Organizational skills

Calendar management

Travel arrangement

Event coordination

Independence & initiative

Problem solving

Education

Bachelor's degree

Tools

Calendar software

Email platforms

Office suites

Job description

Job Description

Job Description

Job Summary

We are seeking a highly organized and proactive Executive and Personal Assistant to provide comprehensive administrative support to senior executives. This role involves managing confidential information, coordinating schedules, facilitating internal communications, and assisting with various business and personal tasks. The ideal candidate will demonstrate exceptional writing skills, attention to detail, and the ability to work effectively in a fast-paced environment while collaborating closely with C-suite leadership.

Duties

• Provide executive administrative support to senior management, ensuring smooth daily operations.
• Handle confidential information with discretion and professionalism.
• Manage and maintain complex calendars, scheduling meetings, appointments, and events efficiently.
• Facilitate internal communication by drafting correspondence, memos, and reports as needed.
• Collaborate closely with C-suite executives to coordinate priorities and ensure alignment across projects.
• Arrange business travel including flights, accommodations, transportation, and itineraries.
• Organize and coordinate company events, meetings, and special functions.
• Assist with project management tasks to support ongoing initiatives and deadlines.
• Serve as an effective liaison between executives and internal or external stakeholders.
• Support personal tasks for executives as required, balancing professional responsibilities with personal needs.

Requirements

• Proven experience as an executive or personal assistant supporting senior leadership.
• Excellent written communication skills with the ability to produce clear, professional documents.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Demonstrated ability to handle sensitive information discreetly and ethically.
• Proficiency in calendar management tools, email platforms, and office software applications.
• Experience in coordinating travel arrangements and organizing events or meetings.
• Ability to work independently with minimal supervision while maintaining a collaborative approach.
• Strong problem-solving skills and adaptability in a dynamic environment.

This position offers an engaging opportunity for a dedicated professional eager to contribute to executive success through efficient support and organization.

Education

• Bachelor's (Preferred)

Experience

• Executive administrative support: 7 years (Required)
• Personal assistant: 5 years (Preferred)
• Project management: 5 years (Required)
• Calendar management: 10 years (Required)

Willingness to travel

• 25% (Required)

Work Location

In person