Administrative Assistant/Receptionist

Solomon Page; New York (NY); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page is seeking an Administrative Assistant and Receptionist to support a joint office in Midtown Manhattan on a contracted, onsite basis through mid-February 2027. The role handles heavy phone coverage, scheduling, calendar management, mail distribution, and document processing.

The ideal candidate has 1–2 years of corporate admin or busy reception experience and strong communication skills. Proficiency in Word, Excel and Outlook is expected, with reliability and discretion essential to

Qualifications

• 1–2 years corporate admin or busy reception coverage experience preferred.
• Excellent communication skills and phone demeanor required.
• Reliability and punctuality.
• College degree preferred but not required.
• Proficient in Word, Excel and Outlook.
• Discretion, confidentiality and judgement.
• Ability to work under pressure.
• Highly organized and detail oriented.
• Capable of working independently and as part of a team.

Responsibilities

• Heavy phone coverage, including reception desk backup when primary receptionist is away.
• Scheduling appointments, meetings and booking conference rooms.
• Managing calendars.
• Sorting and distribution of daily mail.
• Faxing, copying and scanning documents.
• Updating spreadsheets when needed using Excel.
• Composing correspondence.
• Assist with projects as needed.
• Serve as primary backup to corporate receptionist when needed.

Skills

Communication

Phone etiquette

Reliability

Punctuality

Organization

Team player

Discretion

Judgement

Independent work

Education

College degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Our client, a property management firm, is looking for a skilled Administrative Assistant and Receptionist to support a joint office while the current person holding this role is on maternity leave. This office is a smaller operation where you will be working with another administrative assistant.

• Contracted Role through approximately mid-February 2027
• Monday-Friday 8:30am-5:00pm fully onsite in Midtown Manhattan, NYC
• Pay Rate $35/hour

Responsibilities

• Heavy phone coverage, including reception desk backup when primary receptionist is away.
• Scheduling appointments, meetings and booking conference rooms.
• Managing calendars.
• Sorting and distribution of daily mail.
• Faxing, copying and scanning documents.
• Updating spreadsheets when needed using Excel.
• Composing correspondence.
• Assist with projects as needed.
• Will serve as primary backup to corporate receptionist when needed (hourly, daily weekly).

Required Qualifications

• 1-2 years corporate admin or busy reception coverage experience preferred.
• Excellent communication skills and phone demeanor required.
• Reliability and punctuality.
• College degree preferred but not required.
• Proficient computer skills including Microsoft Word, Excel and Outlook.
• Strong communication and follow-up skills.Ability to exercise discretion, confidentiality and judgement.
• Ability to work proficiently in a pressured environment.
• Highly organized.
• Ability to work independently and as part of a team.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.