Executive Administrative Assistant

OMNI STAFFING; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

OMNI STAFFING is seeking an Executive Administrative Assistant in New York to support the President and a Co-Managing Partner. The role focuses on maximizing the President’s time, maintaining calendars, and preserving a positive company image.

Real estate experience is required, with proficiency in Microsoft Office and Yardi. Responsibilities include managing calls and correspondence, coordinating schedules, and assisting with client materials and front desk tasks as needed.

Qualifications

• Strong organizational skills with ability to multitask and detail orientation.
• Ability to work independently with professional discretion.
• Liaise between principal and personal vendors; handle confidential information.
• Real estate experience is a must.
• Proficiency with Word, Excel, PowerPoint, Outlook, and Yardi.

Responsibilities

• Represent the company’s President professionally when greeting guests, reviewing correspondence, and responding to inquiries.
• Answer, screen, and transfer all incoming calls.
• Maintain busy/ever-changing schedules and calendars.
• Prepare and manage correspondence, reports, memos, and emails.
• Collate and distribute mail.
• Support the President in external commitments and groups.
• Maintain/retrieve documents from filing systems and databases.
• Liaise with internal and external contacts.
• Complete projects and assignments from the President and Co‑Managing Partners.
• Assist in preparation of client tour books.
• Support front desk operations from time to time.

Skills

Strong organizational skills

Independent work

Discretion

Professional appearance

Confidential information handling

Tools

Yardi

Word

Excel

PowerPoint

Outlook

Job description

Executive Administrative Assistant
$75,000 - $85,000
Full-Time / 8:30AM - 5:30PM

Overview

We are a growing commercial real estate firm that’s looking to hire an Executive Assistant to support the President and another Co-Managing Partner. This person will primarily maximize the President’s time and promote a positive company image. You will maintain relationships between the President, executives, and clients as a liaison.

Responsibilities

• Professionally represent the company’s President when greeting guests, reviewing correspondence, and responding to inquiries.
• Answer, screen, and transfer all incoming calls.
• Maintain busy/ever-changing schedules and calendars.
• Prepare and manage correspondence, reports, drafts, memos, and e‑mails.
• Collate and distribute mail.
• Support the President in his external commitments, including service on external boards, committees, and other groups.
• Maintain/retrieve documents from electronic and hard copy filing systems.
• Maintain databases.
• Liaise with internal and external contacts.
• Complete projects and assignments assigned by the President and Co‑Managing Partners.
• Assist in the preparation of client tour books
• Support front desk operations from time to time.

Qualifications

• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Ability to work independently and with professional discretion.
• Act as liaison between principal and personal vendors.
• Handle and maintain confidential information.
• Proficiency in Word, Excel, PowerPoint, Outlook, and Yardi
• Professional appearance.
• Real estate experience is a must.
• Assist and perform additional tasks requested by the Office Manager.