Executive Personal Assistant

Trivium Group; Miami (FL); Hybrid; USD 70,000 - 105,000; Full time

Job summary

In dieser spannenden Rolle als Executive & Personal Assistant unterstützen Sie einen hochleistungsfähigen CEO in Miami. Sie werden für das Management von Terminen, komplexen Reisen und geschäftlichen Abläufen verantwortlich sein, während Sie gleichzeitig persönliche Unterstützung bieten. Diese hybride Position ist ideal für jemanden, der in einem dynamischen Umfeld gedeiht und sowohl strategisches Denken als auch operative Umsetzung mitbringt. Sie werden die Möglichkeit haben, direkt mit einer einflussreichen Führungskraft zu arbeiten und in eine Rolle mit Wachstumspotenzial aufzusteigen.

Benefits

Gesundheitsversicherung

36 PTOs pro Jahr

Reise- und Networking-Möglichkeiten

Leistungsgerechte Gehaltserhöhungen

Qualifications

• Erfahrung in der Unterstützung von Führungskräften in dynamischen Umgebungen.
• Fähigkeit zur Verwaltung komplexer Reise- und Lebenslogistik.

Responsibilities

• Verwaltung von Kalendern und geschäftlichen Logistikaufgaben.
• Planung und Buchung komplexer Reisen über mehrere Zeitzonen.

Skills

Kalenderverwaltung

Reiseplanung

Hochgradige Koordination

Problem-Lösungsfähigkeiten

Technologieaffinität

Education

3+ Jahre Erfahrung als Executive Assistant

Tools

HubSpot

PandaDoc/Docusign

GSuite

Slack

ClickUp

Job description

Executive & Personal Assistant to High-Performance CEO (Miami-Based)

Location: Miami, FL (Local Applicants Only)

Reports To: CEO

To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

About the Role:

We are seeking an experienced, proactive, and ultra-organized Executive & Personal Assistant to support a high-performing serial entrepreneur, Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component — ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution.

You’ll manage schedules, complex travel, business operations, and household logistics — ensuring that life runs smoothly and efficiently on all fronts.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and high-level business logistics.
• Conduct inbox triage and handle sensitive communications with precision.
• Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities.
• Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign).

Lifestyle & Household Management

• Coordinate household staff, service providers, and maintenance schedules.
• Manage personal financial transactions and vendor relationships.
• Organize wellness and personal appointments, dining, events, and social plans.

Travel Management

• Plan and book complex, luxury travel itineraries across multiple time zones.
• Optimize trips using loyalty programs, concierge bookings, and detailed agendas.
• Prepare contingency plans for high-end travel experiences.

Project Management

• Lead and manage special projects from ideation to execution.
• Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools).
• Liaise with stakeholders to keep projects on track.

Requirements:

• 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager.
• Working on-site in the companies 236 m² apartment in Down Town Miami. Monday to Friday 9am - 5pm
• Expertise in calendar management, travel planning, and high-level coordination.
• Tech-savvy with tools like GSuite, Slack, and CRM platforms.
• Discreet, trustworthy, and reliable with strong problem-solving skills.
• Experience working in a high-growth startup or entrepreneurial environment preferred.
• Must have a valid driver's license and own transportation.

Why This Role:

• Salary $70k - $105k
• Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible
• 36 PTO’s Each Year
• Work directly with a high-impact leader in a role that blends business and lifestyle.
• Room to grow into a Chief of Staff-style role.
• Travel and networking opportunities.
• Competitive salary with performance-based increases.

To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/9014250980/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

Referrals increase your chances of interviewing at Trivium Group by 2x

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