Executive Personal Assistant

Claire Myers Consulting; Fort Lauderdale (FL); On-site; USD 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive Personal/Executive Assistant to provide exceptional organizational and administrative support. This dynamic role requires a resourceful individual who thrives in fast-paced environments and excels at managing multiple tasks. Responsibilities include scheduling, personal errands, and event planning, all while maintaining discretion and confidentiality. The ideal candidate will be tech-savvy and possess strong communication skills, making this an exciting opportunity for those looking to grow in a varied role with room for advancement.

Benefits

Bonus opportunity

Travel expenses covered

Opportunity for growth

Qualifications

• Proven experience as an executive or personal assistant in a fast-paced environment.
• Strong organizational skills and ability to prioritize tasks effectively.

Responsibilities

• Manage the executive's calendar and coordinate meetings.
• Assist with personal errands and handle client gifts.

Skills

Organizational Skills

Communication Skills

Discretion and Confidentiality

Tech-savvy

Flexibility

Tools

Monday.com

CRM Systems

Job description

Job Description: Personal/Executive Assistant

Location: Fort Lauderdale, FL

Compensation: $90,000 - $120,000 annually (depending on experience and qualifications)

About the Role:

Our fast-paced professional client seeks a proactive and resourceful Personal/Executive Assistant to provide exceptional organizational and administrative support. This role is ideal for someone who thrives in a dynamic environment, is flexible, and has a knack for bringing order to controlled chaos.

Responsibilities:

1. Scheduling & Coordination: Manage the executive's calendar, coordinate meetings, and book travel arrangements.
2. Personal Errands: Assist with grocery shopping, arranging for cleaners, and other household needs.
3. Delegation & Team Support: Transcribe notes, create actionable items, and delegate tasks to the team.
4. Gift Management: Handle client gifts and other personalized touchpoints.
5. CRM & Task Management: Support CRM updates and use Monday.com to manage to-do lists.
6. Expense Reports: Prepare and manage expense reports.
7. Email Management: Eventually take over managing the executive's emails.
8. Event Planning: Coordinate and oversee client events, ensuring all details align with the executive's vision.

Qualifications:

• Proven experience as an executive or personal assistant, preferably in a fast-paced environment.
• Strong organizational skills with an ability to prioritize tasks effectively.
• Tech-savvy, with experience using Monday.com and CRM systems.
• High level of discretion and confidentiality.
• Flexible schedule with the ability to travel 40-50% of the time.
• Strong communication and delegation skills.

Preferred Skills:

• Experience coordinating personal and professional tasks simultaneously.
• Familiarity with managing vendors and household staff.

Compensation & Benefits:

• Base Salary: $60,000 - $80,000 annually, depending on experience.
• Bonus opportunity available (and likely).
• Travel expenses covered.
• Opportunity to work in a dynamic and varied role with room for growth.