Executive Assistant

GL Staffing; Pompano Beach (FL); Remote; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide high-level support to the sales team. This role involves managing executive calendars, processing expenses, and ensuring seamless coordination for sales events. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and effective communication. Join a forward-thinking company that values professionalism and collaboration, and take the next step in your career by applying today!

Qualifications

• Bachelor’s degree or equivalent experience in business administration or sales.
• Proven track record of delivering exceptional customer support.

Responsibilities

• Track executive monthly expenditures and process receipts.
• Manage and coordinate executive calendars and travel arrangements.

Skills

Customer Support

Communication Skills

Organizational Skills

Problem-Solving

Multitasking

Education

Bachelor's Degree in Business Administration

Equivalent Experience in Sales

Tools

Microsoft Office Suite

CRM Systems

Job description

Seeking a Executive Assistant to be responsible for providing high-level support to the sales team, helping with any issues and requests, while consistently delivering high-quality service.

Remote,

Essential Duties and Responsibilities :

Track executive monthly expenditures, including processing receipts and auditing expenses.

• Prepare reports, presentations, and other documentation as needed by the sales team.
• Support the company’s management team with administrative tasks and special projects as required.
• Manage system access to company platforms, as well as maintain customer and order data within CRM and other relevant systems.
• Provide order support to sales team that are not limited to submitting customer approvals, processing orders, and handling shipping discrepancies and changes.
• Collaborate with ancillary teams, such as Production, Accounts Receivable, and Pharmacy, to respond to inquiries quickly and resolve issues efficiently.
• Organize and manage logistics for sales events and tradeshows for sales team to ensure seamless coordination and execution.
• Collect relevant information and distribute inquiries from leads and customers to the appropriate teams.
• Maintain the document library containing sales resources to ensure it is organized, up-to-date, and easily accessible.
• Review and update Sales Support tools to reflect the most current information.
• Manage and coordinate executive calendars by scheduling meetings and securing travel arrangements and accommodations.
• Perform other related duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED :

• Bachelor’s degree or equivalent experience in business administration, sales, or a related field.
• Proven track record of maintaining professionalism and delivering exceptional customer support to sales teams and management.
• Excellent verbal and written communication skills, with the ability to articulate complex information clearly and concisely.
• Strong interpersonal skills and the ability to thrive in a fast-paced, dynamic sales environment.
• Collaborative team player with experience working cross-functionally and effectively with various departments.
• Exceptional organizational and multitasking abilities, with a focus on prioritization and meeting deadlines.
• Self-motivated, proactive, and resourceful in problem-solving and taking initiative.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.
• Adherence to company policies and procedures, with a commitment to maintaining compliance and integrity.
• Skilled at identifying challenges, analyzing data, and implementing solutions to support sales strategies and objectives.

Physical Requirements / Demands :

• Must be flexible in terms of working hours to meet requirements of position.
• Must have a valid driver’s license and have a car.

APPLY NOW!

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Executive Assistant • Pompano Beach, FL, United States