Executive Personal Assistant

AppleOne Employment Services; Center Square (PA); Presencial; USD 52.000 - 72.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services is seeking a proactive Executive Assistant to support the Owner with calendar management, meetings, travel, and personal scheduling. You will coordinate with family, vendors, and business partners, prepare briefings, and ensure tasks are completed without prompting.

The role requires comfort with technology, AI tools, and integrations. You will leverage platforms like Microsoft 365, Google Workspace, Zapier or Make to streamline workflows, monitor deadlines,

Formación

• Proven ability to manage calendars for a busy executive.
• Discretion and professional judgment in handling confidential information.
• Adept at learning and applying new AI tools for productivity.

Responsabilidades

• Manage professional and personal calendars, meetings, appointments, reservations, family scheduling and commitments.
• Coordinate household and property administration, service providers, deliveries, vehicle maintenance, personal purchases, gifting and special events.
• Track renewals, subscriptions, deadlines, important documents, invoices and personal administrative obligations.
• Act as the central organizer for authorized personal and business matters, coordinating with family, vendors and associates as appropriate.
• Prepare daily briefings, priority lists and reminders; confirm details and follow through without repeated prompting.

Conocimientos

Calendar management

Executive support

AI tools

Herramientas

Zapier

Make

Microsoft 365

Google Workspace

Descripción del empleo

• Manage professional and personal calendars, meetings, appointments, reservations, family scheduling and commitments.
• Coordinate household and property administration, service providers, deliveries, vehicle maintenance, personal purchases, gifting and special events.
• Track renewals, subscriptions, deadlines, important documents, invoices and personal administrative obligations.
• Act as the central organizer for authorized personal and business matters, coordinating with family, vendors and associates as appropriate.
• Prepare daily briefings, priority lists and reminders; confirm details and follow through without repeated prompting.

Executive Intuition & Proactive Support

• Learn the Owner’s preferences, routines, priorities and communication style to anticipate needs before they are expressed.
• Think two to three steps ahead; identify conflicts, prepare materials early and develop contingency plans.
• Solve unfamiliar or urgent problems independently; present practical options and recommendations, not just obstacles.
• Know what requires immediate escalation or the Owner’s approval and what can be completed within delegated authority.

Technology, Artificial Intelligence & Integrations

• Demonstrate advanced working knowledge of ChatGPT, Microsoft Copilot, Gemini and emerging AI tools.
• Use AI responsibly for research, summaries, communications, planning, organization and productivity improvements.
• Build or coordinate secure integrations and automations using tools such as Zapier, Make and approved business systems.
• Connect compatible calendars, email, task platforms and workflows with proper authorization and security controls.
• Maintain proficiency in Microsoft 365, Google Workspace, cloud storage, spreadsheets, dashboards and task management tools.
• Troubleshoot routine technology issues, learn new systems quickly and recommend useful digital improvements.
• Understand Facebook, Instagram, LinkedIn, TikTok, YouTube, X, Snapchat, Threads and emerging platforms