Executive Personal Assistant

LHH; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Short-term disability

401K plan

EAP program

Commuter benefits

Paid leave

Job summary

LHH in New York is seeking an experienced Executive Assistant to serve as the CEO’s right hand, managing complex calendars, communications, and strategic administrative tasks.

You will coordinate cross-functional projects, prepare briefing materials, and track commitments, while leveraging AI and productivity tools to improve efficiency. This role requires discretion, exceptional organization, and strong C-suite support experience.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Significant experience supporting C-suite executives.
• Strong project management and organizational skills.
• Exceptional verbal and written communication abilities.
• Advanced proficiency with Microsoft Office Suite, Teams.

Responsibilities

• Serve as a trusted right hand to the CEO with strategic and administrative support.
• Manage complex calendars, scheduling, and changing priorities.
• Oversee executive communications, correspondence, and inbox management.
• Prepare presentations, reports, briefing materials, and meeting agendas.
• Track action items, deliverables, and executive commitments.
• Coordinate cross-functional projects and initiatives.
• Monitor milestones and ensure timely delivery of outcomes.
• Facilitate communication among leadership and business teams.
• Support executive meetings, planning sessions, and events.
• Identify efficiency improvements using AI, automation, and productivity tools.
• Maintain secure digital processes and confidential information.
• Manage personal scheduling, travel, and vendor coordination.
• Assist with special events and household administration as needed.

Skills

Executive support

Calendar management

Communications

Project coordination

AI tools familiarity

Discretion

MS Office

Email management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Teams

AI tools (Copilot/ChatGPT/Claude/Gemini)

Job description

• Serve as a trusted right hand to the CEO, providing strategic and administrative support.
• Manage complex calendars, scheduling, and changing priorities.
• Oversee executive communications, correspondence, and inbox management.
• Prepare presentations, reports, briefing materials, and meeting agendas.
• Track action items, deliverables, and executive commitments.

Project & Operations Management

• Coordinate cross-functional projects and organizational initiatives.
• Monitor project milestones and ensure timely completion of deliverables.
• Facilitate communication among leadership and business teams.
• Support executive meetings, planning sessions, and special events.

Technology & Process Improvement

• Identify opportunities to improve efficiency through AI, automation, and technology solutions.
• Implement workflow improvements, dashboards, reporting tools, and tracking systems.
• Utilize AI platforms and digital productivity tools to streamline operations and communications.
• Maintain organized and secure digital processes and documentation.

Personal Assistant Support

• Manage personal scheduling, appointments, travel, and reservations.
• Coordinate vendors, service providers, and personal administrative matters.
• Handle confidential personal projects with professionalism and discretion.
• Assist with special events, household administration, and other executive priorities as needed.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Significant experience supporting C‑suite executives in both Executive Assistant and Personal Assistant capacities.
• Demonstrated success managing highly confidential information and sensitive matters.
• Strong project management and organizational skills.
• Exceptional verbal and written communication abilities.
• Advanced proficiency with Microsoft Office Suite, Teams, and business productivity tools.
• Experience leveraging AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or similar platforms.
• Proven ability to manage multiple priorities while maintaining attention to detail and professionalism.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits,

EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by

law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please

navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,

and local laws and/or security clearance requirements.