Executive Assistant

Evlo AI; Miami (FL); Vor Ort; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

Evlo AI in Miami, FL is seeking an Executive Assistant to provide high-level support to senior leaders. The role requires anticipating needs, protecting executives' time, and managing a fast-moving schedule across time zones with impeccable organization and discretion.

Responsibilities include calendar management, travel planning, drafting communications, meeting preparation, and cross-team coordination. A Bachelor’s degree or equivalent and tech-savvy communication are essential for success.

Qualifikationen

• 3-6 years of executive assistant or office management experience supporting senior leaders, ideally in tech or startups.
• Expert-level proficiency with Google Workspace, Slack, Zoom, and scheduling tools (Calendly, Reclaim, or similar).
• Proven ability to manage competing priorities under tight timelines with exceptional attention to detail.
• Outstanding written and verbal communication; comfortable drafting on behalf of executives.
• High judgment and discretion with confidential company and personnel information.
• Bachelor's degree or equivalent practical experience.
• Bonus: experience supporting multiple principals simultaneously, event planning, or Notion/Airtable workflow building.

Aufgaben

• Manage calendars, communications, travel, and cross-team coordination for senior executives.
• Coordinate domestic and international travel itineraries and expense reconciliation.
• Screen and draft confidential communications with discretion.
• Prepare meeting agendas, pre-reads, and follow-ups; track items to completion.
• Coordinate leadership meetings, board prep, offsites, and team events end-to-end.
• Handle expense reports, vendor coordination, and admin workflows in tools like Expensify, Concur, and Google Workspace.
• Collaborate with HR, finance, and ops on onboarding and special projects.

Ausbildung

3–6 years executive assistant experience

Tools

Google Workspace

Slack

Zoom

Calendly / Reclaim

Jobbeschreibung

About The Role

The role is the operational backbone for one or more senior executives at a fast-growing technology company: managing calendars, communications, travel, and cross-team coordination so leadership can stay focused on high-leverage work. This is a high-trust, high-volume position. The right person anticipates needs before they surface, protects the executive's time ruthlessly, and keeps a fast-moving schedule — across time zones and priorities — organized and on track.

Key Responsibilities

• Manage complex calendars, scheduling, and priority triage across multiple time zones and stakeholders
• Book and coordinate domestic and international travel, including itineraries, visas, and expense reconciliation
• Screen and draft communications; handle confidential correspondence with absolute discretion
• Prepare meeting agendas, pre-reads, and follow-ups; track action items to completion
• Coordinate leadership meetings, board prep, offsites, and team events end-to-end
• Own expense reports, vendor coordination, and administrative workflows in tools like Expensify, Concur, and Google Workspace
• Partner with HR, finance, and ops to support onboarding, team logistics, and special projects

What We Are Looking For

• 3-6 years of executive assistant or office management experience supporting senior leaders, ideally in tech or startups
• Expert-level proficiency with Google Workspace, Slack, Zoom, and scheduling tools (Calendly, Reclaim, or similar)
• Proven ability to manage competing priorities under tight timelines with exceptional attention to detail
• Outstanding written and verbal communication; comfortable drafting on behalf of executives
• High judgment and discretion with confidential company and personnel information
• Bachelor's degree or equivalent practical experience
• Bonus: experience supporting multiple principals simultaneously, event planning, or Notion/Airtable workflow building