Executive Personal Assistant

Town + Country Resources; California (MO); Hybrid; USD 136,000 - 184,000; Full time

Job summary

Town + Country Resources is seeking an accomplished Executive Personal Assistant to support a private household in Marin County. This is a full-time, hybrid opportunity for a highly organized, discreet, and proactive professional who is comfortable operating with significant autonomy and managing complex personal, household, and executive responsibilities.

The ideal candidate will bring 7–10+ years of senior executive support, experience with high-net-worth individuals, and a proven ability to

Qualifications

• 7–10+ years in senior executive support or similar.
• Experience supporting high-net-worth individuals or private households.
• Ability to build and maintain systems with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex personal and executive calendars, scheduling and priorities.
• Coordinate healthcare-related logistics and communications.
• Oversee household operations, vendors, and projects.
• Coordinate property maintenance, renovations, relocations, and projects.
• Plan travel, reservations, procurement, gifting, and personal logistics.
• Maintain confidential records and operational systems.
• Support financial administration: expenses, invoices, vendor payments, budgeting.
• Collaborate with external advisors and professional stakeholders.
• Track deadlines and deliverables with proactive follow-through.
• Identify opportunities to improve systems and reduce friction.
• Utilize Google Workspace, Slack, Notion, and AI tools for efficiency.

Skills

Executive support

Family office ops

Estate management

Organizational skills

Discretion

Tech-savvy

Tools

Google Workspace

Slack

Notion

AI productivity tools

Job description

Executive Personal Assistant | Marin County, CA

Town + Country Resources is seeking an accomplished Executive Personal Assistant to support a private household in Marin County. This is a full-time, hybrid opportunity for a highly organized, discreet, and proactive professional who is comfortable operating with significant autonomy and managing complex personal, household, and executive responsibilities.

Compensation: $160,000 base salary + comprehensive benefits

Structure: W-2 or Independent Contractor

Schedule: Full-time, hybrid with regular on-site presence

Travel: Minimal, with occasional after-hours flexibility

The Opportunity

The ideal candidate will serve as a trusted operational partner, bringing structure, efficiency, and thoughtful execution to a dynamic personal and professional environment. This role is well suited to someone who enjoys anticipating needs, building systems, managing multiple priorities, and handling sensitive information with complete discretion.

Key Responsibilities

• Manage complex personal and executive calendars, scheduling, appointments, and competing priorities
• Coordinate healthcare-related logistics, appointments, documentation, and communications
• Oversee household operations, vendors, contractors, service providers, and special projects
• Coordinate property maintenance, renovations, relocations, and ongoing household projects
• Manage travel planning, reservations, procurement, gifting, and other personal logistics
• Maintain organized, confidential records, operational systems, and household documentation
• Support financial administration, including expense reconciliation, invoices, vendor payments, and budget tracking
• Coordinate with external advisors, business contacts, and other professional stakeholders
• Track projects, deadlines, and deliverables while ensuring proactive follow-through
• Identify opportunities to improve systems, streamline processes, and eliminate operational friction
• Utilize modern technology and AI tools to enhance research, organization, communication, and efficiency

Ideal Candidate

• 7-10+ years of experience in senior executive support, family office operations, estate management, or a similar high-level support role
• Experience supporting high-net-worth individuals, founders, executives, or private households
• Strong background managing complex personal, household, and administrative operations
• Exceptional organizational skills with the ability to independently create and maintain systems
• Excellent written and verbal communication skills
• High level of discretion, emotional intelligence, and professional judgment
• Comfortable managing sensitive personal and confidential information
• Tech-savvy and proficient with tools such as Google Workspace, Slack, Notion, and AI productivity platforms
• Highly proactive, solutions-oriented, and able to remain composed in a fast-moving environment
• Service-minded, polished, and interested in building a long-term professional partnership

Requirements

• Must be local to or within a reasonable commute of Marin County
• Valid driver's license and reliable personal vehicle
• Flexibility for occasional evening or weekend support
• Ability to work independently while maintaining strong communication and follow-through