Executive Personal Assistant & Chauffeur (2026B)

Excellence Services LLC; Atherton (CA); On-site; USD 72,800 - 270,000; Full time

Benefits offered by this job

Health insurance

Vacation and sick days

Paid holidays

Performance reviews

Annual bonus opportunities

Job summary

Excellence Services LLC is seeking a Private Family Assistant based in Atherton, CA, responsible for personal logistics and driving support. This includes managing transportation across the Bay Area, handling vendor coordination, and assisting with household tasks. Candidates should have a degree, relevant experience, and strong organizational skills.

The role offers a full-time schedule with benefits and performance incentives, emphasizing discretion, flexibility, and accountability in a professional environment.

Qualifications

• 3–5 years of experience in a Personal Assistant or Chauffeur role.
• Proficiency with Bay Area driving and familiarity with local roads.
• Ability to pass background checks and screenings.

Responsibilities

• Provide safe transportation across the Bay Area and statewide.
• Manage vendor schedules and oversee visits.
• Support Principals with household management tasks.

Skills

Organizational skills

Discretion

Communication skills

Time management

Education

Bachelor’s degree or equivalent experience

Tools

G Suite

iPhone

MacBook

Job description

(Private Family Assistant with Driving & Logistics Focus)

Location: Atherton, CA 94027 (On-site with local travel)

Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt

Posting ID: PA-2025B

Posting Date: June 12, 2025

Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed.

Compensation

• $72,800 – $270,000/year DOE
• Up to 20% discretionary annual bonus
• Full benefits: Health insurance, vacation, sick days, paid holidays
• Paid meal breaks
• Regular performance reviews
• Travel required as needed

At-Will Employment Notice

This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice.

About the Role

This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands‑on with logistical support, regional driving, project oversight, and high-level discretion.

This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Key Responsibilities

Personal Logistics & Driving Support

• Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide.
• Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep.
• Execute daily and ad‑hoc errands such as shopping, courier services, returns, banking, and pick‑ups.
• Respond quickly to unexpected schedule shifts, airport runs, or late‑night logistics.

Administrative & Vendor Coordination

• Manage vendor schedules and supervise on‑site visits (florists, repairs, stylists, tech services, etc.).
• Track key project timelines, review contractor quotes, and facilitate approvals.
• Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop‑offs.
• Maintain digital files, coordinate minor travel bookings or confirmations when needed.

Household & Team Integration

• Support Principals in various household management tasks with poise and initiative.
• Join staff check‑ins to report project updates and ensure aligned task execution.
• Provide support for small‑scale events, guest arrivals, or family travel prep.

Qualifications

• Bachelor’s degree or equivalent professional experience required.
• Minimum 3–5 years in a similar hybrid Personal Assistant or Chauffeur capacity.
• Prior luxury or private household experience strongly preferred.
• Clean California driver’s license; familiarity with Bay Area roads essential.
• Proficient in G Suite, iPhone, MacBook, and modern task tools.
• Highly organized, punctual, and resilient under pressure.
• Clear communicator with discretion and polished demeanor.
• Must be legally authorized to work in the U.S.
• Able to pass extensive background check and screenings.

Core Values

• Principals First: Act in the best interest of the household at all times.
• Discretion & Accountability: Uphold privacy and take ownership of results.
• Efficiency: Work with precision, urgency, and adaptability.
• Growth‑Oriented: Seek learning opportunities and embrace feedback.
• Integrity: Consistently deliver reliable and respectful service.

Why Join Us?

• Prestige & Professionalism: Operate in a refined, high‑expectation setting.
• Team Culture: Join a respectful, values‑driven household team.
• Advancement: Take advantage of structured reviews and performance incentives.
• Tools & Tech: Leverage cutting‑edge platforms to streamline communication and logistics.
• Flexibility: Each day presents new challenges across people, places, and priorities.

Note

The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.