Executive Personal Assistant & Estate Manager

SupportFinity™; California (MO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Discretionary performance bonuses

PTO

Job summary

SupportFinity™ is looking for an Executive Personal Assistant and Estate Manager in California to support a high-profile individual. This role combines executive assistance and estate management, requiring discretion and the ability to manage a fast-paced schedule.

The ideal candidate has at least 7 years of experience working with public figures and is comfortable with a 24/7 availability. Responsibilities include managing calendar appointments, overseeing estate operations, and ensuring seamless communication with household staff.

Qualifications

• Minimum 7 years of experience supporting a principal with a public-facing career.
• Documented history of availability for 24/7 support.
• Valid driver's license and passport required.

Responsibilities

• Manage all calendar appointments and travel arrangements.
• Serve as a trusted gatekeeper protecting time and energy.
• Oversee all aspects of day-to-day estate operations.

Skills

Communication skills

Project management

Discretion and confidentiality

Calendar management

Multi-tasking

Tools

Microsoft Office Suite

Slack

Asana

Job description

Priority VA | Posted Mar 13

Full-time

California

Negotiable

Entry (0-2 yrs)

Our client is seeking an Executive Personal Assistant and Estate Manager to support a visible, yet private principal. This role requires discretion, judgement and the ability to manage a fast paced schedule across multiple residences while coordinating closely with household staff and external partners.

This is a combined role that sits at the intersection of executive assistance, personal support, and estate management. It demands full integration of the three.

If you light up at the challenge of anticipating needs, take pride in seamless execution, and have a proven record of maintaining a fast pace, at a high level with a warm presence, we want to hear from you!

The Person We’re Looking For:

This is an opportunity for an industry expert who is established in this career path and intends to remain there.

You are a confident self-starter with brilliant communication skills. You are genuinely interested in the life and well-being of the individuals you support. You understand their rhythms, preferences, and priorities better than anyone, while maintaining the clear and respectful boundaries that make them feel safe.

With unimpeachable discretion, the right fit has spent years working inside private homes and alongside the professional lives of their principal. Ideal candidates have supported principals with public-facing careers, complex travel, security conscious lifestyles, and multiple residences. You know how the industry works, and you feel at home in it.

Because this role requires an extraordinary level of trust and compatibility, our selection process will include multiple stages: an initial screening conversation, skills and competency assessments, in-depth interviews with our team, and project-based evaluations. For the right person, this process will feel like a worthy beginning to what we hope will be a long and deeply rewarding professional relationship.

The Role:

Executive and Personal Assistance:

• Manage all calendar appointments, travel arrangements, and reservations with meticulous attention to detail
• Coordinate with business team members, external partners, and senior contacts
• Support project management for ongoing initiatives and ensure critical deadlines are never missed
• Serve as a trusted gatekeeper — protecting time and energy with intelligence and tact
• Oversee personal correspondence, gift purchasing, event planning, and family calendar management
• Manage pet care logistics as applicable
• Handle all personal errands and delegate appropriately to supporting staff or house runners
• Provide support for personal events, dinners, and gatherings from concept through execution
• Oversee all aspects of day-to-day estate operations, including staff, vendors, and contractors
• Manage household systems: maintenance schedules, security protocols, home automation, and preventative care
• Oversee grocery, supply, and specialty item procurement — with deep attention to preferences and standards
• Coordinate and supervise home renovation or improvement projects for multiple properties, as needed

Essential Details of the Role and Experience Needed:

• Minimum 7 years of direct, sustained experience supporting a principal with a public facing career (entertainment, media, sports, luxury or similar), in a combined household and executive capacity
• This is a fully on-site, in-person role.
• Documented history of a 24/7 or after-hours availability roles with changing priorities. You must be available 24/7 and genuinely comfortable with that reality- not in theory, but in practice
• Comfort working around security teams and strict confidentiality protocols
• Travel is required, both domestic and international- estimated at 25%
• You are comfortable working across all holidays and weekends when the schedule requires it
• Valid driver's license and passport required
• Proficient in Microsoft Office Suite
• Proficient inproject management and communication platforms (Slack, Asana, or equivalent)
• Proficient with AI systems for organization system building and maintenance
• Comfortable with smart-home systems, home automation, and AV troubleshooting

Salary Range - DOE

PTO

Discretionary Performance Bonuses

Location Specifics:

Candidates must live in or near Santa Barbara, CA.