Executive Personal Assistant

ITAC Solutions; Birmingham (AL); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Direct access to executive leadership

Fast-paced environment

Own executive workflows

In-office setting

Impact on efficiency

Job summary

ITAC Solutions is seeking an Executive Personal Assistant to support a high-impact CEO, orchestrating complex calendars, travel, and confidential tasks with discretion. You’ll operate in a fast-paced, in-office setting, acting as a gatekeeper and strategic partner to streamline priorities, drive efficiency, and manage personal and professional tasks with judgment and urgency.

This high-visibility role directly shapes executive and organizational effectiveness, offering direct access to

Qualifications

• Proven ability to manage complex, high-volume email threads.
• Strong sense of urgency with sound, independent judgment.
• Exceptional ability to distinguish urgent vs. non-urgent matters.
• Comfort operating in a high-level, fast-paced executive setting.
• Experience supporting senior executives with professionalism and discretion.

Responsibilities

• Manage complex calendars, scheduling, and shifting priorities
• Coordinate travel, itineraries, and logistics
• Triage and prioritize high-volume email communications
• Support organization of key initiatives and executive projects
• Handle confidential information with discretion
• Assist with basic financial tasks, including accounts payable
• Act as a gatekeeper to protect executive time and focus
• Manage personal tasks such as household coordination, bill payments, appointments, and errands as needed

Skills

Email management

Urgency & judgment

Prioritization

Executive support

Discretion

Job description

Step into a pivotal Executive Personal Assistant role supporting a high-impact executive where your organization and judgment directly shape both business and personal efficiency. As the right hand to our client's CEO, you'll seamlessly manage professional priorities alongside personal tasks- ranging from calendar oversight to handling daily life coordination- ensuring every aspect of the executive's life runs smoothly and without friction.

Benefits & Extras:

• High-visibility role with direct access to executive leadership
• Fast-paced, dynamic environment where no two days are the same
• Opportunity to own and optimize executive workflows
• Professional, in-office setting with strong leadership exposure
• Meaningful impact on organizational efficiency and decision-making

Compensation: $85,000-100,000+ DOE

What You'll Be Doing:

• Manage complex calendars, scheduling, and shifting priorities
• Coordinate travel, itineraries, and logistics
• Triage and prioritize high-volume email communications
• Support organization of key initiatives and executive projects
• Handle confidential information with discretion
• Assist with basic financial tasks, including accounts payable
• Act as a gatekeeper to protect executive time and focus
• Manage personal tasks such as household coordination, bill payments, appointments, and errands as needed

What You'll Need to be Considered:

• Proven ability to manage complex, high-volume email threads
• Strong sense of urgency with sound, independent judgment
• Exceptional ability to distinguish urgent vs. non-urgent matters
• Comfort operating in a high-level, fast-paced executive setting
• Experience supporting senior executives with professionalism and discretion