Executive Assistant to Chief Executive Officer

RecruitHook; Hackensack (NJ); On-site; USD 85,000 - 110,000; Full time

Job summary

RecruitHook is seeking a high-performing Executive Assistant to support the CEO in a fast-paced, global environment. This role requires professionalism, speed, and polished communication to act as the trusted extension of the CEO.

You will own complex scheduling, manage the CEO’s inbox, coordinate travel, and prepare briefs with impeccable written quality, while collaborating with internal teams and external stakeholders.

Qualifications

• Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader.
• Outstanding written and verbal communication skills.
• Proficient with MS Office, Excel, Google Suite, and modern productivity tools.
• Highly organized with the ability to manage competing priorities and operate with urgency.
• Trustworthy, capable of representing the CEO professionally.

Responsibilities

• Manage and prioritize the CEO’s inbox, communications, and daily workflow.
• Serve as the primary point of contact and face of the Office of the CEO.
• Own complex scheduling, meeting coordination, and calendar management.
• Act as a gatekeeper, ensuring the CEO's time is protected and used effectively.
• Prepare communications, drafts, briefs, and follow-ups with exceptional writing quality.
• Coordinate travel, accommodations, logistics, and itineraries.
• Support investor relations meetings, prep materials, and follow-up.
• Handle confidential information with absolute discretion.
• Work collaboratively with internal teams and external stakeholders.

Skills

Executive presence

Communication

Organization

Tech-savvy

Proactive

Calendar management

Tools

MS Office

Excel

Google Suite

Productivity tools

Job description

A growing global organization is seeking a high-performing Executive Assistant to support their CEO. This is a critical, high-visibility role for someone who brings exceptional professionalism, strong communication skills, and the ability to operate with speed and polish.

The client is looking for someone who is tech-savvy, proactive, and capable of being the trusted extension of the CEO.

Responsibilities

• Manage and prioritize the CEO’s inbox, communications, and daily workflow
• Serve as the primary point of contact and “face” of the Office of the CEO
• Own complex scheduling, meeting coordination, and calendar management
• Act as a gatekeeper, ensuring the CEO's time is protected and used effectively
• Prepare communications, drafts, briefs, and follow-ups with exceptional writing quality
• Coordinate travel, accommodations, logistics, and itineraries
• Support investor relations (IR) meetings, prep materials, and follow-up
• Handle confidential information with absolute discretion
• Work collaboratively with internal teams and external stakeholders

What We’re Looking For

• Minimum 5 years of experience as an Executive Assistant, ideally supporting a C-level leader
• Strong executive presence, polished, confident, and reliable
• Excellent written and verbal communication skills
• Tech-savvy with proficiency in MS Office, Excel, Google Suite, and modern productivity tools
• Highly organized with the ability to manage competing priorities
• Mature, resourceful, proactive, and able to operate with urgency
• A positive, engaging personality and the ability to represent the CEO professionally