Executive Personal Assisant

Platinum Fundraising; Fort Lauderdale (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

Paid Time Off

HSA

FSA

EAP

Training programs

Job summary

Platinum Fundraising is seeking a dynamic Executive Personal Assistant to support our leadership team in Fort Lauderdale. You will manage complex calendars, coordinate travel, handle confidential information, and drive cross-department communication.

This is not a typical admin role; you will anticipate needs, own tasks from start to finish, and serve as a trusted right-hand to the company owner. Strong judgment and discretion are essential.

Qualifications

• Bachelor’s degree required.
• 5+ years of Executive Assistant/Personal Assistant experience.
• Experience supporting an owner, founder, or senior executive.
• Experience managing a busy calendar and coordinating business travel.

Responsibilities

• Manage executive calendars, appointments, and meetings.
• Coordinate travel, itineraries, and related arrangements.
• Track projects, deadlines, and action items to completion.
• Prepare for meetings, take notes, and follow up on tasks.
• Coordinate vendor quotes, services, and events.
• Maintain organized electronic and physical files and receipts.

Skills

Calendar management

Travel coordination

Project tracking

Meeting notes

Vendor coordination

Confidential information handling

NDA compliance

Microsoft Office

Education

Bachelor’s degree

Tools

VanillaSoft

CRM

PDF tools

Job description

About Us

Platinum Fundraising was established over 25 years ago by a passionate and visionary female entrepreneur. Since day one, our mission has remained consistent; to make a positive difference in the lives of children. We are passionate about what we do, and that passion starts with the people we hire.

Our workplace is fun, high-energy, warm, and encouraging. We believe work should feel good! We’re growing, and we’re looking for someone who’s not only skilled but excited to grow with us.

Position Overview

Platinum Fundraising is seeking an exceptional Executive & Personal Assistant to serve as a trusted right-hand to one of our company owners. This is not a traditional administrative role as we need someone who sees what needs to happen next, takes ownership, and keeps things moving. The successful candidate will be comfortable managing a broad mix of professional and personal priorities and can be trusted to handle matters from start to finish with sound judgment, discretion, and excellent follow-through.

Job Summary

We are seeking a dynamic and highly organized Executive Personal Assistant to support our leadership team. In this role, you will manage complex calendars, coordinate projects, handle confidential information, and facilitate seamless communication across departments. Your proactive approach and exceptional organizational skills will ensure our executives operate efficiently and effectively, enabling them to focus on strategic priorities.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and changing priorities.
• Coordinate business and personal travel, including flights, transportation, reservations, and itineraries; proactively manage delays, cancellations, and other disruptions.
• Track projects, deadlines, outstanding items, commitments, and items assigned to others; follow through until completion.
• Prepare for meetings, take notes as needed, and track action items.
• Coordinate smaller projects, vendors, quotes, services, meetings, events, gifts, supplies, and special projects.
• Track receipts and expenses; maintain highly organized electronic and physical files.
• Prepare franchisee packages; review franchisee documents and Fundraising Specialist contracts for accuracy and completeness.
• Maintain CRM/VanillaSoft updates, lead status changes, franchisee records, files, and reports.
• Review form submissions, coverage maps, and location information; support territory and store-location administration.
• Track franchisee-provided leads, monitor new territory activity, follow up on customer survey responses, and draft/respond to Google reviews.
• Manage personal appointments, personal travel, purchases, gifts, returns, household vendors, paperwork, phone inquiries, and occasional local errands.
• Handle confidential business and personal information with complete discretion.

What Success Looks Like

You naturally stay a step ahead. You anticipate needs, recognize potential issues early, and take initiative to keep things moving without waiting for direction.

When something changes or goes wrong, you assess the situation, consider what may be affected, and take ownership of finding a solution. You follow through, stay on top of outstanding items, adapt when priorities change, and make sure important details do not fall through the cracks.

Success in this role means becoming a trusted right-hand. Someone who can be given something and relied upon to manage it thoughtfully from start to finish, with confidence that it is handled.

Qualifications & Experience

• Bachelor’s degree required.
• 5+ years of relevant Executive Assistant and/or Personal Assistant experience.
• Experience in a combined Executive & Personal Assistant role strongly preferred.
• Experience directly supporting an owner, founder, or senior executive.
• Experience managing a busy executive calendar, coordinating business travel, and supporting projects.
• Ability to anticipate needs and take initiative without step-by-step direction
• Demonstrated ability to handle highly confidential information; NDA required.
• Experience in managing business travel arrangements and handling internal communication channels efficiently.
• Very tech-savvy with the ability to learn and troubleshoot systems independently; strong proficiency with Microsoft Office and PDF tools.

Required Working Style

• Extremely detail-oriented, highly organized, dependable, and consistently punctual.
• Exceptionally proactive with strong follow-through and the ability to anticipate needs.
• Resourceful, independent, and comfortable figuring things out without being told every next step.
• Professional and polished with excellent written and verbal communication.
• Calm under pressure, adaptable when priorities change, and able to juggle multiple important priorities.
• Discreet, trustworthy, objective, and pragmatic with strong judgment and problem-solving skills.
• Upbeat, confident, patient, and comfortable receiving direct feedback.
• Comfortable working for a busy executive who values independence and does not provide constant check-ins

Benefits

• Medical, Vision, and Dental Insurance with company contribution
• Paid Time Off
• Paid Holidays
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Free counseling services and resources for emotional, physical, and financial well-being
• Paid Training
• Employee Rewards
• Employee Discounts
• Veteran Appreciation Floating Holiday
• Annual salary review

Perks

We take pride in creating a comfortable, well-equipped workspace where every team member can stay focused, energized, and supported throughout the day.

• We believe highly in work-life balance!
• Extensive and Paid Training Program that will set you up for success in the role!
• We believe great energy starts with great snacks, from coffee and tea to bagels, fruit, and a candy jar that never disappoints. Help yourself to our complimentary office treats and keep the good vibes going all day!
• Enjoy complimentary coffee or tea to start your day, snacks, and fresh fruit in the office.
• Recharge in style with our luxury massage chair and ultra-comfortable LoveSacs, the perfect way to unwind between calls.
• Choose your comfort from ergonomic office chairs to balance ball chairs that keep you moving and energized throughout the day.
• Work to the soundtrack of good vibes. Our state-of-the-art sound system keeps the office filled with your favorite hits, old and new.

Culture

We celebrate everything — every sale, every milestone, every personal win, because we believe in recognizing effort as much as results. At Platinum Fundraising, you’ll join a team that lifts each other up, learns together, and pushes each other to be better every day.

Our leaders are hands-on, offering constant coaching and guidance to help you succeed and close more deals. Add in great incentives, friendly competition, and a fun, inclusive environment, and you’ve got a place where you can thrive both personally and professionally.

Schedule & Logistics

This is a full-time, fully in-office position in Fort Lauderdale.

Schedule is Monday through Friday, 8:00 AM – 5:00 PM. Hours may vary based on business needs. Occasional availability outside normal business hours and occasional travel may be required.

Candidates must have a valid driver’s license, reliable transportation, and be comfortable completing occasional local errands.

The Right Fit

This role is best suited for someone who genuinely enjoys being the person behind the scenes who makes everything run smoothly. You take pride in anticipating needs, solving problems, and making sure nothing falls through the cracks. For the right person, this is an opportunity to become a highly trusted partner and true right-hand to the founder of the company.

Salary

Salary is negotiable and based upon experience.