Executive Assistant

Park Consulting Group; Irvine (CA); On-site; USD 85,000 - 105,000; Full time

Job summary

Park Consulting Group is seeking an Executive Assistant in Irvine, CA to support the Founder/CEO with high-level administrative tasks and proactive problem-solving. You will organize calendars, manage communications, coordinate travel, and help execute company events and projects.

The role requires four+ years of EA or senior admin experience, strong communication skills, and proficiency with Microsoft 365 tools.

Qualifications

• At least four years of Executive Assistant or senior administrative experience.
• Experience supporting a Founder/CEO or senior executive.
• Hands-on ownership of calendars, inboxes, travel, meetings, vendors, and confidential information.
• Exceptional attention to detail, organization, judgment, and discretion.
• Strong written and verbal communication skills.
• Ability to manage a high volume of work with limited supervision.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business tools.
• Comfort with AI and automation to improve work processes.
• Valid driver’s license and reliable transportation in Orange County.
• Willingness to make this full-time role your primary professional commitment.

Responsibilities

• Email inbox and communications: Monitor, organize, and prioritize messages; draft responses; surface important matters.
• Calendar and priorities: Manage a complex executive calendar; resolve conflicts; protect CEO time.
• Domestic and international travel: Arrange flights, hotels, transportation, and itineraries with accuracy.
• Meeting preparation and follow-through: Organize agendas, take notes, document decisions, track commitments.
• Electronic File and Document Management: Create and maintain disciplined filing and document-control systems (SharePoint/Teams/OneDrive).
• Executive projects: Lead projects from direction to delivery, coordinating participants and tracking progress.
• Company event support: Handle vendor management, logistics, invitations, and event tasks.
• Systems and process improvement: Create SOPs, checklists, trackers, and AI-enabled workflows.
• Executive and personal support: Coordinate purchases, deliveries, and personal tasks in or around Orange County.

Skills

Organized

Attention to detail

Proactive

Tech-savvy

Tools

Microsoft 365

SharePoint

OneDrive

Outlook

Teams

Excel

Job description

Executive Assistant

At Park Consulting Group, this person will be the trusted right hand to the Founder / CEO. This person will create order, protects priorities, anticipates what is coming, and makes sure important details never fall through the cracks. One hour may involve preparing the CEO for a major client meeting. The next may involve reorganizing travel, following up on a contract, solving a vendor issue, coordinating a company event, or handling a time-sensitive personal matter. The work is varied. The expectations are high. The impact is immediate.

This is an opportunity for an exceptional Executive Assistant who wants to become indispensable to a Founder and help a growing company operate at a higher level. You will work directly with the Founder of a growing consulting firm and have a front-row view of how the company serves clients, develops business, solves problems, and continues to grow. Your contribution will be noticed every day.

You Will Thrive Here If You Are

• Exceptionally Organized - You do more than maintain a to-do list. You build systems, trackers, checklists, and routines that keep multiple priorities moving without constant reminders.
• Fast and Accurate - You move with urgency, but you do not sacrifice quality. You notice incorrect dates, names, locations, attachments, travel details, and inconsistencies before anyone else does.
• Proactive - You do not wait for every step to be assigned. You think ahead, identify what will be needed, and take action before a problem reaches the CEO.
• Resourceful - When plans change or something goes wrong, you remain calm, assess the options, and find a practical solution.
• Technology-Forward - You are highly proficient with Microsoft 365 and comfortable learning new systems, especially thoughtful ways to use AI, automation, and technology to reduce repetitive work and improve accuracy.
• Clear Communicator - You write concise, professional communications, take rigorous meeting notes, identify decisions and action items, and follow through until the loop is closed.
• Committed to the EA Profession - You genuinely enjoy helping an executive perform at a higher level.

What You Will Own

• Email inbox and communications: Monitor, organize, and prioritize incoming messages; coordinate and draft responses; surface important matters; and ensure critical communications receive timely attention.
• Calendar and priorities: Own a complex and changing executive calendar, resolve scheduling conflicts, protect the CEO's time, and anticipate meeting preparation and travel requirements.
• Domestic and international travel: Coordinate flights, hotels, transportation, itineraries, and schedule changes with exceptional accuracy.
• Meeting preparation and follow-through: Organize agendas and materials, attend selected meetings, take detailed notes, document decisions, and track commitments through completion.
• Electronic File and Document Management: Demonstrated ability to create and maintain disciplined electronic filing, document-control, and information-management systems, preferably using SharePoint, Teams, and OneDrive.
• Executive projects: Take special projects from initial direction through final delivery by defining next steps, coordinating participants, monitoring progress, and resolving issues.
• Company event support: Support vendor management, logistics, invitations, and tasks to organize company outings and events.
• Systems and process improvement: Create SOPs, checklists, trackers, and technology-enabled workflows that improve visibility, organization, and execution.
• Executive and personal support: Coordinate purchases, returns, shipping, gifts, appointments, deliveries, and vendors at the office or personal residence, along with occasional errands throughout Orange County.

What We Are Looking For

• At least four years of relevant Executive Assistant, Personal Assistant, or senior administrative management experience.
• Direct experience supporting a Founder, CEO, President, or senior executive with broad responsibilities.
• Recent hands-on ownership of calendars, inboxes, travel, meetings, vendors, events, confidential information, and executive follow-through.
• Exceptional attention to detail, organization, judgment, and discretion.
• Strong written and verbal communication skills.
• The ability to manage a high volume of work with limited supervision.
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business-productivity tools.
• Comfort experimenting with AI and automation to improve how work gets done.
• A valid driver's license, reliable transportation, and comfort driving throughout Orange County.
• The ability to make this full-time position your primary professional commitment.

• Legally eligible to work in the U.S.; able to clear background checks (including MVR) and E-Verify
  

About Park Consulting Group

Park Consulting Group is a nationally recognized technology consulting firm that serves cities, counties, and government agencies successfully implement permitting, licensing, and citizen-engagement software.

Our work helps local governments improve internal operations, launch better public services, and serve their communities more effectively. We are a small, experienced, highly collaborative team known for responsive service, strong client relationships, and high-quality execution.

Employment Details

This position offers a competitive annual salary range of$85,000 - $105,000, commensurate with experience and qualifications. Employment is W-2, exempt regular. Eligible employees will receive benefits and onboarding information upon hire.

Equal Opportunity Employer

Park Consulting Group is proud to be an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs, without regard to protected characteristics under California or federal law.