Executive PA: Organize, Schedule & Drive Growth

Avalonvi; Phoenix (AZ); On-site; USD 38,000 - 62,000; Full time

Job summary

Avalonvi is seeking a reliable and highly organized Personal Assistant to support daily administrative activities, scheduling, communication, and business-related tasks. This role suits individuals who are detail-oriented, professional, adaptable, and capable of managing multiple priorities while supporting customer and business development efforts.

The position involves coordinating meetings, handling routine inquiries, preparing meeting materials, and contributing to promotional activities.

Qualifications

• Detail-oriented, organized and professional.
• Excellent written and verbal communication.
• Able to manage multiple priorities with minimal supervision.
• Strong time management and scheduling abilities.
• Discretion in handling confidential information.

Responsibilities

• Assist with daily scheduling and administrative activities.
• Organize documents, correspondence, and information.
• Coordinate meetings, events, and business-related activities.
• Respond to routine calls, emails, and inquiries professionally.
• Prepare materials for meetings and presentations.
• Support promotional, customer engagement, and business development activities.
• Coordinate with team members, customers, and external contacts as needed.
• Help prioritize daily tasks and meet deadlines.
• Maintain confidentiality and professionalism.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Professional demeanor

Problem-solving

Reliability & adaptability

Customer service orientation

Education

High school diploma or equivalent

Job description

Avalonvi is seeking a reliable and highly organized Personal Assistant to support daily administrative activities, scheduling, communication, and business-related tasks. This role suits individuals who are detail-oriented, professional, adaptable, and capable of managing multiple priorities while supporting customer and business development efforts.

The position involves coordinating meetings, handling routine inquiries, preparing meeting materials, and contributing to promotional activities.