Executive Ops Specialist: Day-to-Day & Offsite Plans

Level AI; California; On-site; USD 70,000 - 110,000; Full time

Job summary

Level AI is seeking a highly organized Operations Specialist to partner closely with senior leadership and help run the business day to day. This in-office role combines executive support, business operations, and offsite management in a fast-paced startup environment.

You will provide executive-level support (calendar/meetings/travel), own day-to-day workflows, track KPIs, assist hiring operations, and help maintain internal docs and operating cadences.

Qualifications

• 3+ years in EA/Operations in a startup or fast-paced environment.
• Experience supporting senior executives in high-growth environments.
• Willingness to work in-office with leadership.
• Strong organizational, communication, and judgment skills.

Responsibilities

• Provide executive-level support to senior leadership (calendar, meetings, travel).
• Own day-to-day operational workflows to keep the company running efficiently.
• Track leadership priorities, KPIs, and action items.
• Plan and execute leadership and company offsites end-to-end.
• Support hiring operations and onboarding.
• Maintain internal documentation, policies, and operating cadences.

Skills

Executive support

Operations management

Organizational skills

Communication

Judgment

Ownership mindset

In-office collaboration

Job description

Level AI is seeking a highly organized Operations Specialist to partner closely with senior leadership and help run the business day to day. This in-office role combines executive support, business operations, and offsite management in a fast-paced startup environment.

You will provide executive-level support (calendar/meetings/travel), own day-to-day workflows, track KPIs, assist hiring operations, and help maintain internal docs and operating cadences.