Executive Operations & Travel Coordinator

RBC Capital Markets, LLC; Minneapolis (MN); On-site; USD 45,000 - 75,000; Full time

Job summary

RBC Capital Markets, LLC is seeking an Executive Office Assistant to be the first point of contact for visitors and staff, delivering a welcoming front-office experience while supporting the Executive Suite with high-level administrative tasks.

The role entails managing calendars, coordinating domestic and international travel, handling expense reports, and organizing events for the Executive Committee as well as supporting internal communications.

Qualifications

• Prior administrative support experience in a business office environment.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Office and calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain Outlook calendars and manage coordination and logistics of meetings.
• Organize and execute events for the Executive Committee and support onsite meetings with external partners.
• Arrange and coordinate domestic and international travel itineraries.
• Process expense reports and assist with pre-approval workflows.
• Support technology requests, supply orders and general administrative queries.
• Create and edit spreadsheets and presentations for meetings.
• Manage visitor logistics and meeting spaces.
• Collaborate with team members to provide seamless support as backup.

Skills

Attention to detail

Interpersonal skills

Advanced communication

Organizational skills

Independent work

Discretion and judgment

Under pressure

Multitasking

Tools

Microsoft Office

Job description

RBC Capital Markets, LLC is seeking an Executive Office Assistant to be the first point of contact for visitors and staff, delivering a welcoming front-office experience while supporting the Executive Suite with high-level administrative tasks.

The role entails managing calendars, coordinating domestic and international travel, handling expense reports, and organizing events for the Executive Committee as well as supporting internal communications.