Executive Office Coordinator & Travel Specialist

BRMS; Honolulu (HI); On-site; USD 38,000 - 48,000; Full time

Job summary

BRMS is seeking an Office Administrative Assistant to support the Executive team with a variety of projects and administrative tasks. The role involves coordinating conference logistics, hotel bookings for trustees, and handling reimbursements and expense reports.

The ideal candidate will have strong Microsoft Office skills, excellent communication, and the ability to maintain confidentiality while working both independently and as part of a team.

Qualifications

• Must be proficient with Microsoft Office Suite, internet, and PDF tools.
• Maintain confidentiality at all times.
• Demonstrate professionalism in appearance and attitude.
• Good verbal and written communication with staff and clients.

Responsibilities

• Register attendees and arrange group hotel bookings for conferences.
• Ensure hotel prepaid status and per diem administration for trustees.
• Prepare trustee packets with convention info and maps.
• Process reimbursements and expense reports for trustees.

Skills

Microsoft Office Suite

Email & correspondence

Organization & multitasking

Customer service

Communication skills

Confidentiality

Teamwork

Independent work

Education

High school diploma or GED

1–2 years supervisory experience in mailroom/high-volume environment

Tools

Adobe Acrobat

Job description

BRMS is seeking an Office Administrative Assistant to support the Executive team with a variety of projects and administrative tasks. The role involves coordinating conference logistics, hotel bookings for trustees, and handling reimbursements and expense reports.

The ideal candidate will have strong Microsoft Office skills, excellent communication, and the ability to maintain confidentiality while working both independently and as part of a team.