Executive Operations & Systems Lead

DogiZone; Rockville (MD); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Up to 4 weeks paid time off

401(k) with company match

Employee discount on DogiZone services

Referral program

Job summary

DogiZone in Rockville, MD is seeking an Operations & Executive Coordinator to oversee calendars, documents, supplies, inventory, and HR support. You will run the systems that keep leadership moving and document them so future locations can replicate the process.

This role is hands-on and growth-ready, with ownership of recurring tasks, checklists, and SOPs. You will also support shipping, receiving, and basic bookkeeping using QuickBooks.

Qualifications

• 2+ years in office administration, executive support, or operations.
• Proven discretion with confidential financial, HR, or business information.
• Ability to manage calendars, spreadsheets, and new software; QuickBooks experience is a plus (training provided).

Responsibilities

• Executive Support: Manage leadership calendars, deadlines, and follow-ups; track documents needing signatures.
• Operations & Logistics: Run shipping/receiving, order supplies, and inventory checks across locations.
• Financial Admin: Assist with basic bookkeeping in QuickBooks.
• People Support: Assist recruiting, onboarding, and HR paperwork.
• Events: Plan and run day-of logistics for company and client events.
• Systems & Documentation: Maintain filing systems and document recurring processes.

Skills

Executive support

Operations

Calendar management

Discretion

Office administration

Spreadsheets

QuickBooks

Tools

QuickBooks

Job description

DogiZone in Rockville, MD is seeking an Operations & Executive Coordinator to oversee calendars, documents, supplies, inventory, and HR support. You will run the systems that keep leadership moving and document them so future locations can replicate the process.

This role is hands-on and growth-ready, with ownership of recurring tasks, checklists, and SOPs. You will also support shipping, receiving, and basic bookkeeping using QuickBooks.