Executive Admin & Operations Coordinator

EdClub, Inc.; Rockville, Northern (MD, KY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) with company contribution

Flexible employee contributions

Job summary

EdClub, Inc. is seeking an Administrative Support Specialist in Rockville, MD to join the team and report to the Executive Assistant.

You will handle day-to-day administrative tasks for the Executive Assistant and co-founders, keeping operations organized and efficient. You will assist with calendar coordination, travel, payroll coordination, onboarding paperwork, and basic bookkeeping while maintaining confidentiality and professional communication across the organization.

Qualifications

• 1-2 years of experience in administrative, HR coordination, or operations support.
• Familiarity with HR processes and payroll systems.
• Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail).
• Strong organizational skills with exceptional attention to detail.
• Discreet and trustworthy with confidential information.
• Excellent written and verbal communication.
• Self-starter with a positive attitude and willingness to learn.

Responsibilities

• Administrative Support: Assist with scheduling, phone coverage, document organization, office supply inventory, and general administrative support.
• Founder & Executive Support: Provide day-to-day support to the co-founders and team, calendar coordination, travel arrangements, lunch orders, errands, and on-site needs.
• HR & Payroll Coordination: Support onboarding paperwork, payroll coordination, employee documentation, and related tasks.
• Contractor & Vendor Coordination: Help prepare contractor agreements, coordinate payments, and assist with 1099 documentation.
• Compliance & Administrative Filings: Assist with periodic business filings and Census forms, 401(k) compliance support.
• Tax Preparation Support: Organize records ahead of annual tax filings.
• Bookkeeping Assistance: Assist finance team with organized financial records.
• Office & Facilities Coordination: Maintain organized office, restocking, furniture/equipment coordination, and workplace support.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Self-starter

Positive attitude

Eagerness to learn

Discretion

Trustworthy

Tools

Google Workspace

Job description

EdClub, Inc. is seeking an Administrative Support Specialist in Rockville, MD to join the team and report to the Executive Assistant.

You will handle day-to-day administrative tasks for the Executive Assistant and co-founders, keeping operations organized and efficient. You will assist with calendar coordination, travel, payroll coordination, onboarding paperwork, and basic bookkeeping while maintaining confidentiality and professional communication across the organization.